Early Careers Coordinator

We are looking for an organised, proactive and enthusiastic Early Careers Coordinator to join our growing Early Careers team in Belfast. At Fieldfisher, we are committed to attracting, developing and retaining exceptional early talent while helping to remove barriers to the legal profession. As part of a collaborative and ambitious team, you will play a key role in delivering an outstanding experience for students, apprentices, trainees and future colleagues at every stage of their journey with the firm.

Reporting to the Senior Early Careers Advisor, you will work closely with the Early Careers Advisor, Senior Early Careers Advisor and Early Careers Manager and wider team to support the attraction, recruitment and development of our early careers programmes. From engaging with prospective candidates and organising recruitment activity, to supporting trainee development and qualification processes, you will gain exposure to the full early careers lifecycle. This is an excellent opportunity for someone who enjoys building relationships, delivering exceptional service and managing multiple priorities in a fast-paced environment. You will be passionate about creating inclusive opportunities, enhancing candidate experiences and helping us shape the future talent pipeline of the firm.

As a team, we have ambitious plans for growth and innovation within Early Careers, making this an exciting time to join us and contribute to the continued success of our programmes. Please note that travel to our offices in England may be required.

• Support with the organisation of campus recruitment events, including booking venues, arranging catering, and coordinating travel for both internal and external events.
• Manage diaries for video interviews, assessment centres, and other recruitment-related meetings.
• Provide administrative support for assessment centres, including room bookings, facilities coordination, and AV setup.
• Manage internal and external job postings and oversee the candidate offer process.
• Assist the team in maintaining and updating the applicant tracking system (ATS).
• Contribute to delivering a smooth, efficient, and positive candidate experience across early careers programmes.
• Promote opportunities and events on social media.
• Manage the firm's website and external marketing pages.

• Manage diaries and arrange meetings for the Early Careers Manager and Senior Early Careers Advisor.
• Conduct pre-employment checks, such as employment references and medical assessments.
• Prepare contracts of employment, offer letters, and other legal documentation for new joiners.
• Accurately input new employee details into the firm’s HR database.
• Create and maintain accurate personnel files for all new starters.
• Enter candidate data into the firm’s systems.
• Liaise with internal teams including Payroll, IT, and Lead Legal PAs to ensure a seamless onboarding experience.
• Maintain the team tracker with daily updates on onboarding progress for each new starter.
• Keep HR records current, particularly regarding seat moves and supervisor changes.
• Produce internal offer documentation as part of the qualification process.
• Update and maintain the HRIS (Cascade), ensuring accuracy of employee records for early careers cohorts through regular data audits.
• Maintain the HR e-filing system.

• Respond to incoming queries via email and telephone in a professional and timely manner.
• Ensure compliance with the firm’s GDPR policies when handling candidate data.
• Process invoices and expenses.
• Arrange travel and book meeting rooms as required.

• Proven experience in administrative roles within HR or recruitment, ideally in professional services.
• Genuine interest in early careers recruitment and supporting people.
• Excellent verbal and written communication skills.
• A creative mindset and a flair for marketing, events and design – these are integral to the success of our Early Careers programmes.
• Proactive and methodical approach to work.
• Experience working in fast-paced environments, with the ability to manage multiple tasks simultaneously.
• A ‘people-first’ mindset and a strong desire to contribute within a team setting.
• Confident user of Outlook, Word, Excel and PowerPoint.

We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.

• You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more.
• Modern Office Space: Located on Adelaide Street in Belfast City Centre, with excellent commuter links and parking nearby.
• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

At Fieldfisher, inclusion is central to how we work. We are committed to creating a workplace where everyone feels respected, supported and able to succeed. If you need any adjustments during the recruitment process or once you join us, we will work with you to put the right support in place.

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.