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- Tasks: Manage diaries, arrange meetings, and handle client communications for legal professionals.
- Company: Dynamic law firm in Birmingham with a focus on dispute resolution.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Great opportunity for career growth in the legal sector.
- Why this job: Join a vibrant team and play a key role in legal operations.
- Qualifications: Strong organisational skills and ability to manage multiple tasks efficiently.
The predicted salary is between 30000 - 40000 £ per year.
The Vacancy Responsibilities
- Diary management: Ensure client meeting clashes do not occur.
- Partners/fee earners have all the required materials for their client meetings.
- Arrange meetings on behalf of partners/fee earners/clients.
- Ensure business travel information is entered into calendars.
- File management responsibilities - Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
- Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly.
- Monitoring and being the gatekeeper to fee-earners' mailbox in their absence.
- Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list.
- To undertake limited typing i.e urgent short documents (digital and non-digital dictation).
- Proactive client liaison including take messages, pass on information and deal with simple queries.
- Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed.
- Management and co-ordination of the Partners' billing and financial requirements which includes:
- Proactive billing and credit control: Check InTapp time to ensure that partners / fee earners time recording is up to date - remind where necessary and remind Partners / senior associates of final billing day for the month end.
- Liaise with Billing for Partner WIP reports - run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices.
- Check with Partners/senior associates to ensure that all matters they want to invoice have been billed.
- Build an understanding of each client's different billing requirements to ensure that invoices are not rejected.
Legal PA - Dispute Resolution | Birmingham, UK employer: Fieldfisher
Contact Detail:
Fieldfisher Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA - Dispute Resolution | Birmingham, UK
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in dispute resolution. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its recent cases. We want you to show off your knowledge and enthusiasm for their work. Tailor your answers to highlight how your skills as a Legal PA can make their lives easier.
✨Tip Number 3
Practice your communication skills! As a Legal PA, you'll be liaising with clients and fee earners regularly. Role-play common scenarios with a friend to boost your confidence and ensure you're ready to impress.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Legal PA - Dispute Resolution | Birmingham, UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal PA role. Highlight your experience in diary management, file management, and client liaison. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills: Since you'll be liaising with fee earners and clients, it's crucial to demonstrate your communication skills. Use clear and concise language in your application to show us you can handle correspondence effectively.
Be Proactive in Your Cover Letter: In your cover letter, don’t just list your qualifications. Tell us how you’ve been proactive in previous roles, especially in managing priorities and delegating tasks. We love a go-getter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Fieldfisher
✨Know Your Diary Management
Familiarise yourself with diary management techniques, as this role heavily relies on it. Be ready to discuss how you would handle scheduling conflicts and ensure that all necessary materials are prepared for meetings.
✨Master File Management
Understand the importance of file management in a legal setting. Be prepared to explain your experience with electronic filing systems and how you keep them organised and up to date.
✨Communication is Key
Highlight your communication skills, especially in liaising with fee earners and clients. Think of examples where you've successfully managed priorities and kept everyone informed, as this will show your ability to be an effective gatekeeper.
✨Billing Knowledge Matters
Brush up on billing processes and financial management within a legal context. Be ready to discuss how you would handle billing requirements and ensure timely invoicing, as this is crucial for the role.