At a Glance
- Tasks: Support grants administration and provide executive assistance to the Chief Executive.
- Company: Join Fidelity International, a leader in charitable foundations.
- Benefits: Permanent role with competitive salary and opportunities for professional growth.
- Other info: Dynamic team environment with a commitment to ongoing learning.
- Why this job: Make a difference in the charitable sector while developing your administrative skills.
- Qualifications: Experience in administration, strong IT skills, and attention to detail required.
The predicted salary is between 30000 - 40000 € per year.
Role overview
About The Opportunity
- Job Type: Permanent
- Location: London (Cannon Street)
- Reports To: Senior Grants Operations and Finance Manager, Fidelity UK and international Foundations
- Location requirement: London office at least 3 days per week
Overview
The post-holder will be involved in the day-to-day operations of the Foundations, ensuring effective and timely grants administration, supporting the preparation of Board papers, and providing administrative support across the Foundations. The role includes diary management and acting as an executive assistant to the Chief Executive.
The person
The successful candidate will have proven administrative experience, be highly organised, proactive, with exceptional attention to detail (including proofreading). They should be comfortable managing multiple tasks and working at pace. They should be adept at working with databases (ideally Salesforce) and have strong IT skills across Microsoft Office. Confidentiality and discretion are essential, and the candidate should be a collaborative team player.
Key responsibilities
- Grants administration – day‑to‑day administration of the Foundations’ grant-making, including:
- Leading on the production of grant offer packs, ensuring details are accurate and match the grants management system, with packs completed within established timeframes.
- Drafting and supporting other communications with grantees/applicants as required.
- Undertaking financial administration (e.g., verifying grant payment details, liaising with the supplier team to set up grant payments, and liaising with grantees to monitor receipt of payment).
- Assisting Grant Managers and the Grants Operations team to ensure data on the grants management system is accurate and up to date.
- Proofing grant proposals.
- Governance – support the preparation of Board papers (including proofreading for accuracy, house style and formatting); manage the portal for posting Board papers; prepare minutes; facilitate annual policy reviews; support the maintenance of the Foundations’ control environment and adherence to policies related to grants administration.
- Administrative support – monitor and respond to general telephone, post and email queries; support the Grants & Data Officer with system support for applicants and grantees; provide executive support to the Chief Executive; schedule team meetings; organise meetings with grantees; book meeting rooms; arrange travel (flights, accommodation, visas) and produce itineraries; support day-to-day operations and filing; provide flexible support as needed; represent the Foundations in line with its values.
Experience Knowledge and experience
- Demonstrable experience in an administrative or PA role.
- Demonstrable experience proofreading documentation for clarity and accuracy.
- Experience using Microsoft Office (Word, Excel, Outlook) and CRM systems, in particular Salesforce.
Skills, abilities and interests
- Excellent administrative and organisational skills.
- Ability to multi-task, meet deadlines, and work at pace with a varied workload.
- High standard of written and spoken English.
- Strong communication and interpersonal skills; able to work with internal and external stakeholders.
- Conscientious with excellent attention to detail and accuracy.
- Ability to follow instructions accurately and work independently or as part of a small team.
- Discretion, humility and emotional intelligence; experience engaging with diverse backgrounds and cultures.
- Positive attitude, adaptable, and willing to work flexibly in support of the Foundations’ aims.
- Approachable and diplomatic; able to work cross-functionally.
- Empathetic with an open and curious approach; collaborative style.
Desirable skills
- Knowledge/experience of grant-making or the charitable sector.
- Administrative qualification preferred but not essential.
- Copy-editing skills.
General
- Empathy with and commitment to the Fidelity UK and international Foundations’ mission, objectives and values.
- Enthusiasm and commitment to the role.
- Evidence of commitment to ongoing learning and development.
Grants Operations Assistant employer: Fidelity International
Fidelity International is an exceptional employer, offering a dynamic work environment in the heart of London. With a strong commitment to employee growth and development, the company fosters a collaborative culture that values diversity and inclusivity. Employees benefit from flexible working arrangements, comprehensive support for professional advancement, and the opportunity to contribute meaningfully to the Foundations' mission.
StudySmarter Expert Advice🤫
We think this is how you could land Grants Operations Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, especially since this role is all about supporting the Foundations' aims. Tailor your answers to show how you fit into their culture.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and attention to detail, which are key for the Grants Operations Assistant role.
✨Tip Number 4
Apply through our website for the best chance! We love seeing candidates who take the initiative. Make sure your application reflects your enthusiasm for the role and highlights your relevant experience.
We think you need these skills to ace Grants Operations Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Grants Operations Assistant role. Highlight your administrative experience and any relevant skills, like proofreading and using CRM systems. We want to see how you fit into our mission!
Show Off Your Attention to Detail:Since this role requires exceptional attention to detail, be sure to proofread your application materials thoroughly. A small mistake could stand out, so let’s show them you’re meticulous right from the start!
Be Clear and Concise:When writing your cover letter, get straight to the point. Use clear language and structure your thoughts logically. We appreciate a well-organised application that reflects your ability to manage multiple tasks effectively.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Fidelity International
✨Know Your Grants Inside Out
Before the interview, make sure you understand the basics of grants administration and the specific role of a Grants Operations Assistant. Familiarise yourself with the Foundations’ mission and values, as well as any recent news or updates about their work. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured accuracy in your work, especially when it comes to proofreading and managing deadlines.
✨Demonstrate Your IT Proficiency
Brush up on your Microsoft Office skills, particularly Word and Excel, as well as any experience you have with CRM systems like Salesforce. You might be asked to demonstrate your ability to use these tools, so consider preparing a few examples of how you've used them effectively in previous roles.
✨Be a Team Player
The role emphasises collaboration, so be prepared to discuss how you’ve worked with others in the past. Share specific instances where you supported colleagues or contributed to team goals, highlighting your communication skills and ability to engage with diverse backgrounds. This will showcase your fit within the Foundations’ culture.
