People & Culture Associate

JOB SPECIFICATION JOB TITLE: Associate, People & Culture JOB LOCATION: Belfast, hybrid TERMS: Permanent THE JOB As a People & Culture Associate you will play a key role in employee lifecycle tasks, such as onboarding, induction, pre-employment checks, contracts and offboarding, ensuring smooth and efficient processes and a positive employee experience. WHAT WILL YOU BE DOING? The first point of contact for new colleague inductions. Manage and make recommendations on how to enhance our candidate onboarding experience Ensure all pre-employment checks are completed before colleagues join the business, maintaining compliance and organisational standards Book hotel accommodation/ airline tickets for new colleagues Liaise with internal stakeholders to ensure a smooth transition for new colleagues. Updating and maintaining our HRIS (SAP & Bamboo HR) Prepare and issue onboarding documentation Responsible for the employee offboarding process Ensure all documents updated, filed correctly in employee file (we're paperless), ensuring we manage our data accurately. File auditing to ensure everything is GDPR compliant Producing and distributing employee documentation – contract variations, promotion letters, monitoring of all colleague probations Attending and minute taking at employee meetings Support in the collation of data for NI equality monitoring and return WHAT WILL YOU BRING? Experience in a similar role or an administrative background with a proven track record of producing accurate work and a strong attention to detail. Excellent people skills and high emotional intelligence, with the ability to build strong relationships across all levels. Previous experience working effectively in a busy, fast-paced team environment. Strong organisational skills, with the ability to manage a varied workload and handle competing demands efficiently. Proficiency in all Microsoft Office applications, including Excel and PowerPoint, with experience in creating, managing, and presenting reports. Familiarity with presenting information in a clear and engaging manner. If you hold a relevant people-related qualification, this would be an advantage. Commitment to building and supporting a diverse, talented, and dedicated workforce. IS FIBRUS FOR ME? At Fibrus Limited, we put our people first! Having been awarded the Investors in People 'We invest in People' standard accreditation, we are proud to be a company who encourage colleagues to do and be their very best. Our culture is focused on trust, collaboration, growth, and flexibility. We invest in our people, offering colleagues benefits that improve their personal lives as well as their careers! So along with competitive salaries and an excellent benefits package, we also offer our colleagues benefits including mental health workshops, professional development support and private healthcare. We also recognise the importance of supporting our colleagues with life changes and have comprehensive policies around menopause, mental health, pregnancy loss and leave for maternity, parental and adoption. As we continue to grow, you would be joining a team of dedicated and passionate people who work super hard every day to improve the lives of those in our own communities by transforming the digital infrastructure of Northern Ireland and Great Britain! We're building something special at Fibrus, with our team at the very heart of it and we are excited to speak to potential colleagues who share our purpose! HOW TO APPLY To apply to join the Fibrus Group, please do so online and our recruitment team will be in contact with you once we've had a chance to have a look at your application. We wish you the best of luck and thank you for your interest in Fibrus. #Fibrus At Fibrus Limited, we recognise the positive value of diversity, promote equality and challenge unfair discrimination. We are an equal opportunities employer and always aim to recruit the person who is most suited to the job, welcoming people of all backgrounds. We particularly encourage applications from women, under-represented genders, individuals with disabilities, and under-represented ethnicities. We're happy to discuss flexible working – there is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. All offers of employment with Fibrus will be subject to the satisfactory completion of pre-employment checks which may include all or some of the following: references, right to work, criminal record history, professional qualifications. Fibrus Limited, Fibrus ISP, Hyperfast and Viberoptix, belong to the Infracapital group of companies. We will retain your information, for the purposes of recruitment, for a period of up to 12 months. We may also share your information with our partner organisations for the purposes of recruitment. Please email if you do not wish us to retain your information or do not wish for us to share your information. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.