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- Tasks: Support Asset Managers with property portfolio management and administrative tasks.
- Company: FI Real Estate Management is a friendly, successful team in the property sector.
- Benefits: Enjoy 25 days holiday, company pension, free meals, and modern office perks.
- Why this job: Join a dynamic team, gain valuable experience, and make an impact in real estate.
- Qualifications: Previous PA experience, strong communication skills, and IT proficiency required.
- Other info: Office-based role in Chorley, Monday to Friday, 37.5 hours per week.
The predicted salary is between 28800 - 43200 £ per year.
FI Real Estate Management are seeking a Personal Assistant to join our team and support the Asset Managers in the day to day management of the property portfolio. This is an exciting opportunity for an individual who has previous PA experience and is keen to join a successful and friendly team on a full time, permanent basis. The role is office based in Chorley and is Monday to Friday, 37.5 hours per week.
Key Duties & Responsibilities
- Proactively support the Asset Managers (AMs) to progress new leases and renewals to completion
- Draft documentation including Heads of Terms, New Leases and Lease Renewal Approvals, Rent Review Memorandums and Assignment approvals
- Liaising with tenants to secure signatures on agreements
- Carry out credit checks using Experian
- Draft CapEx and Purchase Order forms
- Record status updates on the CRM system (HubSpot) relating to new deals and renewals
- Ensure the timely completion of tasks on the property management system, Yardi
- Assist AMs with managing emails, chasing up replies to queries and requesting updates from solicitors
- Arrange business travel and accommodation
- Arrange external/internal meetings and book meeting rooms
- Assist with the preparation of presentations, board reports and management reports, extracting data from the Yardi system, as required
- Process incoming and outgoing telephone calls
- Assist with any other administrative tasks, as required
Competencies
- Team player who is also able to work on their own initiative
- Excellent communication skills
- Planning and organisation skills
- A demonstrable understanding of the importance of confidentiality
- A strong understanding of IT systems and Microsoft Office applications
Desired but not essential
- Experience in using Yardi and/or HubSpot
- Experience of property transactions, particularly commercial
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Company Benefits
- 25 days holidays, plus bank holidays
- Company pension
- Company sick pay
- EAP Referral Programme
- Modern Offices
- Free on site parking
- Free meal provided by the company on the last Friday of each month
If you are interested in this exciting opportunity and you wish to be considered for the role then click 'Apply' and send us your up to date CV.
PA to Asset Management employer: FI Real Estate Management Ltd
Contact Detail:
FI Real Estate Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Asset Management
✨Tip Number 1
Familiarise yourself with the property management systems mentioned in the job description, particularly Yardi and HubSpot. Having a solid understanding of these platforms will not only boost your confidence during the interview but also demonstrate your proactive approach to learning.
✨Tip Number 2
Brush up on your communication skills, as this role requires liaising with tenants and supporting Asset Managers. Practising clear and concise communication can help you stand out, especially when discussing how you would handle tenant interactions or manage emails.
✨Tip Number 3
Prepare examples from your previous PA experience that showcase your organisational skills and ability to manage multiple tasks. Think about specific situations where you successfully supported a team or managed a project, as these stories will resonate well during your discussions.
✨Tip Number 4
Research FI Real Estate Management and their portfolio to understand their business better. Being knowledgeable about the company and its operations will allow you to ask insightful questions and show your genuine interest in the role during the interview.
We think you need these skills to ace PA to Asset Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous PA experience and relevant skills. Emphasise your ability to support Asset Managers, manage documentation, and use IT systems like Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your organisational skills and ability to handle confidential information.
Highlight Relevant Competencies: In your application, clearly outline your communication skills, planning abilities, and any experience with property transactions or CRM systems like HubSpot and Yardi, even if it's not extensive.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at FI Real Estate Management Ltd
✨Showcase Your PA Experience
Make sure to highlight your previous experience as a Personal Assistant. Discuss specific tasks you've handled that relate to the responsibilities listed in the job description, such as managing schedules, drafting documents, or liaising with clients.
✨Demonstrate IT Proficiency
Since the role requires a strong understanding of IT systems and Microsoft Office applications, be prepared to discuss your proficiency with these tools. If you have experience with Yardi or HubSpot, mention it, as it could give you an edge.
✨Emphasise Communication Skills
Excellent communication is key for this role. Prepare examples of how you've effectively communicated with team members, clients, or stakeholders in the past. This will show that you can handle the demands of liaising with tenants and solicitors.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving and organisational skills. Think of scenarios where you had to manage multiple tasks or resolve conflicts, and be ready to explain how you handled them successfully.
