Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Oversee facilities management, ensuring efficient operations and high safety standards across two commercial sites.
- Company: FI Facilities Management is dedicated to delivering top-notch facilities services in Warwick and Coventry.
- Benefits: Enjoy 25 days holiday, company sick pay, a pension scheme, and an annual car allowance.
- Why this job: Join a dynamic team focused on operational excellence and innovation in facilities management.
- Qualifications: Experience in facilities management and strong people management skills are essential.
- Other info: Work Monday to Friday, 9am to 5:30pm, with opportunities for professional development.
The predicted salary is between 36000 - 60000 £ per year.
FI Facilities Management are seeking a dedicated and experienced Facilities Manager to oversee our sites in Warwick and Coventry. The successful candidate will be responsible for ensuring that all sites operate efficiently and effectively while maintaining high standards of quality and safety.
Responsibilities
- To be responsible for the Facilities Management including, maintenance, cleaning, security, environmental, waste & recycling, health & safety, and contractor management at two large multi tenanted commercial offices in Warwickshire.
- Working a three day / two day at both sites weekly.
KEY ACCOUNTABILITIES.
- Maintenance Management
- Budget management and service charge preparation in conjunction with RFM
- Outsourced Soft Services Management
- Risk and Asset Management
- Relationship Management both internal and external
- People Management linking in with FIFM, Asset and Property Management
- Teams from FIREM
BUSINESS AND FINANCIAL MANAGEMENT
- Participate in a detailed review of the business systems, organizational structure, procedures, and contracts to ensure best value for the service charge budget.
- Implement new initiatives and improved working practices as required to drive the success of the business.
- Ensure that the budgets under direct control are managed within agreed limits, maximizing efficiencies, and providing a strong return on investment.
- Manage supplier contracts within agreed procedures.
- Be conversant with all the financial implications of Maintenance, Cleaning, Security, M&E, Environmental, Waste, Health & Safety, and other relevant areas under direct control.
- Ensure delivery of all contractual obligations, managing all contracted companies to ensure they comply with their contractual obligations.
MAINTENANCE MANAGEMENT
- Manage the contracts for the various specialist M & E companies and ensure that work is being carried out in line with the specification of those contracts to current statute laws and regulations.
- Continually review, with approved contractors, the Building Services operation with a view to fine-tuning and seeking innovation.
- Constantly evaluating the performance of all technical systems and the performance of contract companies
- Instigate, Monitor, and review the progress of, a 5-year fabric PPM system and highlight any issues along with recommendations for improvement. Ensure a catch-up plan is in place in case of any slippage against the PPM system.
- Assist RFM with procurement and management all elements of Landlords works .
- Take ownership of the Shop-fitting management process from landlord authorization to unit trading and provide weekly and monthly status reports on all current and planned fit outs.
- Work with FIREM Projects Team on current and future projects on site.
SOFT SERVICES MANAGEMENT
- To ensure that the programmed cleaning regime, as agreed within the specification, is carried out by the appointed contractor. To manage the contract in terms of the man-hours coverage and ensure that any shortfalls are documented with the contractor.
- To ensure that the agreed security rota is adhered to by the appointed contractor and to manage the contract, liaising with the contractor’s area management as appropriate.
- Control waste streams, reviewing recycling revenue to ensure the systems remain cost effective with an aim of working towards zero to landfill.
- To be responsible, through the cleaning supervisor and the Contractor, for hygiene standards in the buildings and to ensure the continued use of a quality audit system which measures the contractor’s performance within the contract
RISK AND ASSET MANAGEMENT
- Promote good Health & Safety working practices between Tenants, Retailers and the Building Services team.
- Be fully aware of the Data Protection Act and its effect on the operation of the building.
- Manage the Fire log and associated systems.
- Understand the crisis management and disaster recovery strategy for the building and carry out their responsibilities within the system.
- Manage the issue and monitoring of permits to work to contractors, ensuring that competencies are complied with, and procedures are safe.
- Ensure that a \’follow up\’ procedure exists to check that a reported hazard has been dealt with.
- Ensure that proper records are kept recording maintenance and inspections of all mechanical and electrical plant and equipment and integrated within the Health & Safety systems.
- Manage site risk assessments, ensuring all aspects of site-based works have a valid risk assessment produced for them.
- Ensure all water systems comply with current legislation and full risk assessments and procedures are in place.
- Ensure that all C.O.S.H.H. data relating to the scheme is kept up to date and that C.O.S.H.H. data sheets are readily available in all situations where hazardous materials are used.
- Assimilate and oversee all aspects of Health and Safety in accordance with each site, the contractors and FIFM’s procedures and other management systems including CAFM and Qube purchase order system.
- Ensure compliance with all statutory regulations under fire, health and safety and other related legislation.
PEOPLE MANAGEMENT
Work with the Regional Facilities Manager to maintain the sites as a cohesive ‘one team’, regardless of employer.
ADDITIONAL RESPONSIBILITIES
- Adhere to all company policies and procedures.
- Undertake any other reasonable duties as required to meet the needs of the business.
- Attend training and development courses as necessary.
- Take reasonable care for the health and safety of yourself, colleagues and the Centre public who may be affected by your acts or omissions at work.
- Cover for the RFM as emergency contact when required for holidays and sickness at his sites.
Benefits
- 37.5 Hours per week: 9.00am to 5.30pm each day with 1 hour unpaid for lunch: Monday to Friday
- 25 days holidays plus bank holidays
- Company sick pay
- Company pension
- Annual car allowance
- Modern offices
If you are an ambitious FM professional with a passion for operational excellence, we invite you to apply for this exciting opportunity with your up to date CV.
Facilities Manager employer: FI Real Estate Management Ltd
Contact Detail:
FI Real Estate Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager
✨Tip Number 1
Familiarise yourself with the specific facilities management practices relevant to Warwick and Coventry. Understanding local regulations and standards can give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who work in similar environments. Attend local industry events or join online forums to build connections that could lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with budget management and contractor oversight in detail. Be ready to provide examples of how you've maximised efficiencies and ensured compliance with health and safety regulations.
✨Tip Number 4
Research FI Facilities Management and their operational ethos. Tailoring your conversation to reflect their values and demonstrating how your experience aligns with their goals can make a strong impression.
We think you need these skills to ace Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, particularly in maintenance, cleaning, and health & safety. Use specific examples that demonstrate your ability to manage budgets and supplier contracts effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for operational excellence and your understanding of the key responsibilities outlined in the job description. Mention how your previous experiences align with the requirements of the Facilities Manager role.
Highlight Key Skills: Emphasise skills such as risk management, people management, and financial acumen. Provide concrete examples of how you've successfully implemented initiatives or improved working practices in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Facilities Manager.
How to prepare for a job interview at FI Real Estate Management Ltd
✨Know Your Responsibilities
Familiarise yourself with the key responsibilities outlined in the job description. Be prepared to discuss how your previous experience aligns with managing maintenance, cleaning, and security services, as well as your approach to budget management and contractor oversight.
✨Demonstrate Financial Acumen
Since the role involves budget management and financial implications of various services, be ready to share examples of how you've successfully managed budgets in the past. Highlight any initiatives you've implemented that improved efficiency or reduced costs.
✨Showcase People Management Skills
The position requires effective people management, so think of examples where you've successfully led a team or collaborated with different departments. Discuss how you foster a cohesive working environment and handle conflicts.
✨Prepare for Health & Safety Questions
Given the emphasis on health and safety, be prepared to discuss your knowledge of relevant legislation and your experience in promoting safe working practices. Share specific instances where you've ensured compliance and managed risk assessments.