Compliance Monitoring - Asset Manager

We are recruiting for an Asset & Compliance Manager to support and assist the Head of Facilities Management in the delivery of the day-to-day asset management activities, providing a support role including asset performance data analysis, monitoring effective deliveries of services, lifecycle planning, ISO55001 management file preparation and maintenance.

Liaise with internal/external colleagues across the estate to monitor that all asset management services are provided in a timely and professional manner in line with key performance indicators. Based from the Chorley office but will involve national travel. Mon-Fri circa 37.

Review and manage the asset management system and activities to ensure that external service providers are maintaining the systems and updating all relevant data to ensure supplier performance in line with contract KPIs so estate condition/assets do not fall below the levels specified by the Asset & Compliance Manager.

Effective direction, co-ordination and collaboration with key stakeholders to deliver key asset management initiatives. Support and assist the Asset & Compliance Manager with the maintenance and updating of the Asset Management Policy, Asset Plan, ISO55001 systems and asset management files and records.

Perform analyses in support of the operating performance of assets, and provide management assistance with budgeting/re-forecasting, financial analysis including the preparation of quotation and/or tender documents as necessary.

Responsible for managing, developing and distributing periodic asset management reports to internal teams, external stakeholders and other partners. To liaise with and manage sub-contractors/suppliers to co-ordinate appropriate service delivery requirements.

Analyze the PPM and reactive maintenance programme performance and proactively monitor/manage its overall progress, resolving issues and initiating corrective action as appropriate.

Track and support the Asset & Compliance Manager for all asset management projects and initiatives, risks and issues, ensuring they are dealt with in an appropriate and timely manner to overcome blockages, escalating as appropriate.

Support the Safety Reviewer & Audit Manager with Health and Safety Risk Assessments, Method Statements and actively monitor and manage the health and safety performance of Supply Chain Partners in compliance with all relevant processes and procedures.

Provide full management support to the Asset & Compliance Manager and handle all enquiries with a high level of customer service. Share best practice with other departments and project teams.

• Experienced multisite Asset Manager
• Strong management, analytical skills with hands-on asset management experience in supporting multi-site property and external service providers.
• Experience in managing ISO55001 asset management systems.
• Interpersonal skills, essential for establishing, building, and sustaining relationships.
• Analytical skills for evaluating and completing a wide range of asset analytical based activities.
• Communication skills to communicate with internal teams and external stakeholders both verbally and in writing in a professional and customer-oriented manner.
• Computer skills: This role requires performing a lot of manipulations on Microsoft Excel and other MS Office applications. Ability to work with other property management software.
• Committed and ambitious manager who can demonstrate strong leadership and interpersonal skills combined with commercial awareness and the ability to play their part in growing a dynamic high-performance team.
• Able to demonstrate lone working qualities and a team player approach.

Project Management: To undertake projects, within field of responsibility, ensuring that they are completed on time and in budget and to the customer’s satisfaction. To oversee and co-ordinate the activities of external contractors and to be responsible to the customer for the delivery.

Business Continuity: Maintain the security of the company's investments in buildings, infrastructure, and services, by the proper conduct of maintenance, repair and Health and Safety policies, in keeping with legislation and defined requirements. Development and Implementation and maintenance of a site-specific call-out procedure.

To ensure that all sites comply with statutory regulations, inspections, Codes of Practice, COSHH and relevant Health & Safety legislation and policies, including undertaking Risk Assessments. Responsible for taking all action necessary to minimise the risk to customers.

To ensure that works carried out by Contractors/Suppliers comply with all relevant statutory regulations, Codes of Practice, COSHH, CDM, relevant Health & Safety legislation and the Portal Health & Safety Policy. Responsible for the control of ‘Permits to work’, where applicable, and for ensuring that Risk Assessments and Method Statements are provided by Contractors/Suppliers before any works commence on site. Responsible for ensuring that the Building File, Health & Safety File are kept fully up to date. Responsible for ensuring that the “Fire Certificate” drawings are kept up to date and that any material changes to the fabric of the building, or changes to Installations/layout that impact on the Fire Certificate are recorded and reported to the Fire Authority.

Building & Engineering Maintenance: To liaise with external contractors regarding building maintenance and adopt overall responsibility for the co-ordination and management of maintenance and repair services. Use competent specialist sub-contract labour, to ensure that the building and plant are maintained in such a way that disruption, due to failure, is kept to a minimum and the value of assets maximised. Ensure preventive maintenance schedules are introduced and that maintenance and inspections meet statutory and company requirements. Conduct regular site inspections.

Asset Management: To ensure that the Property and Equipment asset register are maintained. To ensure during any project ‘handover’ that all relevant information is made available in order to update the asset register.

Responsible for the overall control, performance, motivation, team building, career and personal development of all direct reports. Written/verbal reports as required by the Head of Facilities Management. Responsible for controlling accurate and comprehensive administrative records and Building File contents, including emergency information sheets, health and safety logbooks, expenditure records, and service contract documents.

Customer service - identifies accurately the needs of internal and external customers and exceeds the customers’ expectations by delivering a high-quality service.

Planning & organising - takes a structured approach, prioritises, manages own time, and works to high quality standards.

Self-development - maintains a high standard of professionalism and performance by identifying and creating self-development opportunities. Creative, flexible, well organised, numerate, and confident. Good computer skills. Prepared to travel on occasions.

Company Pension, Company Sick Pay, Referral Programme, Full Time, Permanent, Competitive Salary, Free on-site parking.