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- Tasks: Support Asset Managers with administrative tasks and ensure smooth daily operations.
- Company: FI Real Estate Management, a dynamic and professional workplace.
- Benefits: Modern offices, company pension, sick pay, and holiday buying scheme.
- Why this job: Enhance your admin skills while making a real impact in property management.
- Qualifications: Strong organisational skills and proficiency in IT systems.
- Other info: Great opportunity for career growth in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Here at FI Real Estate Management we are seeking a highly organised and proactive Personal Assistant to support our Asset Managers in our offices in Chorley. This role involves providing comprehensive administrative assistance to ensure smooth daily operations and effective management of assets. The ideal candidate will possess excellent organisational skills, proficiency in relevant software, and professional communication abilities. This position is to assist the Asset Managers in the day-to-day management of the property portfolio.
Key Duties & Responsibilities
- Proactively support the Asset Managers (AMs) to progress new leases and renewals to completion
- Draft documentation including Heads of Terms, New Leases and Lease Renewal Approvals, Rent Review Memorandums and Assignment approvals
- Liaising with tenants to secure signatures on agreements
- Carry out credit checks using Experian
- Draft CapEx and Purchase Order forms
- Record status updates on the CRM system (HubSpot) relating to new deals and renewals
- Ensure the timely completion of tasks on the property management system, Yardi
- Assist AMs with managing emails, chasing up replies to queries and requesting updates from solicitors
- Arrange business travel and accommodation
- Arrange external/internal meetings and book meeting rooms
- Assist with the preparation of presentations, board reports and management reports, extracting data from the Yardi system, as required
- Process incoming and outgoing telephone calls
- Assist with any other administrative tasks, as required
- Team player who is also able to work on their own initiative
- Planning and organisation skills
- A demonstrable understanding of the importance of confidentiality
- A strong understanding of IT systems and Microsoft Office applications
Desired but not essential
- Experience in using Yardi and/or HubSpot
- Experience of property transactions, particularly commercial
Company Benefits
- Modern Offices
- Company Pension
- Company Sick pay
- EAP - Employee Assistance Programme
- Referral Scheme
- Discretionary Holiday Buying Scheme (after probation)
- Free on site parking
This position offers an excellent opportunity for individuals seeking to enhance their administrative skills while supporting senior management within a professional setting. If you are interested in the role and you feel that your experience aligns with it, then click 'Apply' and send us your up to date CV.
PA to Asset Managers in Chorley employer: FI Real Estate Management Ltd
Contact Detail:
FI Real Estate Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Asset Managers in Chorley
✨Tip Number 1
Network like a pro! Reach out to current or former employees at FI Real Estate Management on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. We should also think of examples from our past experiences that showcase our organisational skills and ability to handle multiple tasks.
✨Tip Number 3
Show off our tech skills! Familiarise ourselves with Yardi and HubSpot, as these are mentioned in the job description. If we can demonstrate our proficiency during the interview, it’ll definitely set us apart.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our interest in the role can keep us fresh in their minds. Plus, it shows we’re proactive and professional!
We think you need these skills to ace PA to Asset Managers in Chorley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of PA to Asset Managers. Highlight your organisational skills and any relevant experience in property management or administrative support. We want to see how you can bring value to our team!
Showcase Your Software Skills: Since proficiency in IT systems and Microsoft Office is key, don’t forget to mention your experience with these tools. If you've used Yardi or HubSpot, definitely include that too! We love seeing candidates who are tech-savvy.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've supported managers in the past and how you can help us manage our assets effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at FI Real Estate Management Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to Asset Managers. Familiarise yourself with tasks like drafting documentation and managing property portfolios. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, as these skills are crucial for supporting Asset Managers effectively.
✨Familiarise Yourself with Relevant Software
Since proficiency in software like Yardi and HubSpot is beneficial, take some time to learn about these systems if you haven't already. Mention any relevant experience you have with similar tools, as this will show your readiness to hit the ground running.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.