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- Tasks: Provide high-level admin support and manage the Head of Projects' schedule.
- Company: Dynamic organisation with a focus on strategic leadership and collaboration.
- Benefits: 25 holidays, sick pay, birthday off, modern offices, and free parking.
- Why this job: Be the backbone of a team and help drive impactful projects forward.
- Qualifications: Strong IT skills, exceptional communication, and ability to multitask.
- Other info: Fast-paced environment with opportunities for personal growth and development.
The predicted salary is between 30000 - 42000 £ per year.
Location: Based at Canal Mill PR6 9AF
Reporting to: Head of Projects
Role Overview
To provide high-level administrative support to the Head of Projects enabling them to focus on strategic decision making and leadership, to ensure set business objectives and goals are achieved. To act as first point of contact for Head of Projects and liaise with other departments as required to facilitate the completion of administrative tasks and duties.
Key Duties & Responsibilities
- Diary Management – schedule meetings, manage diaries, organise travel allowing for focus time and rest breaks
- Liaise with other departments, filter telephone calls, respond to emails and prioritise urgent tasks
- Prepare documentation including reports, presentations, meeting agendas and minutes
- Assist with special project work and help co-ordinate task completion to ensure deadlines achieved
- Follow up on completion of instructions given by Head of Projects
- Carry out any other duties reasonably requested by the Head of Projects.
The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Requirements
- A high level of confidentiality
- A pro-active self-starter who can take ownership and accountability.
- A strong understanding of IT systems and Microsoft office applications in particular Outlook
- Ability to work autonomously in a fast-paced environment
- Confident and approachable
- Exceptional interpersonal skills
- Highly organised
- The ability to multi-task and prioritise to meet deadlines.
- Written and verbal communication skills
Company Benefits
- 25 Holidays per year, plus UK bank holidays
- Company Events
- Sick Pay
- Birthday day off (after successful probationary period)
- Modern offices
- Free on site parking
- 37.5 hours per week, Monday to Friday 9am – 5.30pm
- Employee Assistance Programme
Executive Assistant in Chorley employer: FI Real Estate Management Ltd
Contact Detail:
FI Real Estate Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Chorley
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Head of Projects you'll be supporting. Show us that you understand their goals and how you can help them achieve success. Tailor your responses to highlight your organisational skills and ability to manage multiple tasks.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be confident and approachable. Role-play common interview questions with a friend to get comfortable articulating your thoughts clearly and effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant in Chorley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant IT systems you've used. We want to see how you can support our Head of Projects!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed tasks in a fast-paced environment, just like we do at StudySmarter.
Show Off Your Organisational Skills: As an Executive Assistant, being organised is key. In your application, give us a glimpse of how you prioritise tasks and manage multiple responsibilities. We love seeing candidates who can juggle it all with ease!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at FI Real Estate Management Ltd
✨Know Your Diary Management
Since the role involves a lot of diary management, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've effectively managed competing priorities in the past.
✨Showcase Your IT Skills
Make sure you’re comfortable discussing your proficiency with Microsoft Office applications, especially Outlook. You might even want to mention any specific tools or software you've used that could be relevant to the role.
✨Demonstrate Your Interpersonal Skills
As an Executive Assistant, you'll need to liaise with various departments. Be ready to share examples of how you've built relationships and communicated effectively in previous roles. This will show your ability to be approachable and confident.
✨Prepare for the Unexpected
The job description mentions that duties can change, so be prepared to discuss how you adapt to new tasks. Think of instances where you've taken ownership of unexpected challenges and how you ensured deadlines were met.
