Area Facilities Manager

Facilities Management are seeking a dedicated and experienced Area Facilities Manager to oversee our sites in Warwick and Coventry. The successful candidate will be responsible for ensuring that all sites operate efficiently and effectively while maintaining high standards of quality and safety.

Responsibilities

• To be responsible for the Facilities Management including maintenance, cleaning, security, environmental, waste & recycling, health & safety, and contractor management at two large multi-tenanted commercial offices in Warwickshire.
• Working a three day / two day at both sites weekly.

Key Accountabilities

• Maintenance Management

• Budget management and service charge preparation in conjunction with RFM.
• Outsourced Soft Services Management.
• Risk and Asset Management.
• Relationship Management both internal and external.
• People Management linking in with FIFM, Asset and Property Management Teams from FIREM.

• Participate in a detailed review of the business systems, organizational structure, procedures, and contracts to ensure best value for the service charge budget.
• Implement new initiatives and improved working practices as required to drive the success of the business.
• Ensure that the budgets under direct control are managed within agreed limits, maximizing efficiencies, and providing a strong return on investment.
• Manage supplier contracts within agreed procedures.
• Be conversant with all the financial implications of Maintenance, Cleaning, Security, M&E, Environmental, Waste, Health & Safety, and other relevant areas under direct control.
• Ensure delivery of all contractual obligations, managing all contracted companies to ensure they comply with their contractual obligations.

• Manage the contracts for the various specialist M & E companies and ensure that work is being carried out in line with the specification of those contracts to current statute laws and regulations.
• Continually review, with approved contractors, the Building Services operation with a view to fine-tuning and seeking innovation.
• Constantly evaluating the performance of all technical systems and the performance of contract companies.
• Instigate, Monitor, and review the progress of a 5-year fabric PPM system and highlight any issues along with recommendations for improvement.
• Assist RFM with procurement and management of all elements of Landlords works.
• Take ownership of the Shop-fitting management process from landlord authorization to unit trading and provide weekly and monthly status reports on all current and planned fit outs.
• Work with FIREM Projects Team on current and future projects on site.

• To ensure that the programmed cleaning regime, as agreed within the specification, is carried out by the appointed contractor.
• To manage the contract in terms of the man-hours coverage and ensure that any shortfalls are documented with the contractor.
• To ensure that the agreed security rota is adhered to by the appointed contractor and to manage the contract, liaising with the contractor’s area management as appropriate.
• Control waste streams, reviewing recycling revenue to ensure the systems remain cost effective with an aim of working towards zero to landfill.
• To be responsible, through the cleaning supervisor and the Contractor, for hygiene standards in the buildings and to ensure the continued use of a quality audit system which measures the contractor’s performance within the contract.

• Promote good Health & Safety working practices between Tenants, Retailers and the Building Services team.
• Be fully aware of the Data Protection Act and its effect on the operation of the building.
• Manage the Fire log and associated systems.
• Understand the crisis management and disaster recovery strategy for the building and carry out their responsibilities within the system.
• Manage the issue and monitoring of permits to work to contractors, ensuring that competencies are complied with, and procedures are safe.
• Ensure that a 'follow up' procedure exists to check that a reported hazard has been dealt with.
• Ensure that proper records are kept recording maintenance and inspections of all mechanical and electrical plant and equipment and integrated within the Health & Safety systems.
• Manage site risk assessments, ensuring all aspects of site-based works have a valid risk assessment produced for them.
• Ensure all water systems comply with current legislation and full risk assessments and procedures are in place.
• Ensure that all C.O.S.H.H. data relating to the scheme is kept up to date and that C.O.S.H.H. data sheets are readily available in all situations where hazardous materials are used.
• Assimilate and oversee all aspects of Health and Safety in accordance with each site, the contractors and FIFM’s procedures and other management systems including CAFM and Qube purchase order system.
• Ensure compliance with all statutory regulations under fire, health and safety and other related legislation.

• Work with the Regional Facilities Manager to maintain the sites as a cohesive ‘one team’, regardless of employer.

Additional Responsibilities

• Adhere to all company policies and procedures.
• Undertake any other reasonable duties as required to meet the needs of the business.
• Attend training and development courses as necessary.
• Take reasonable care for the health and safety of yourself, colleagues and the Centre public who may be affected by your acts or omissions at work.
• Cover for the RFM as emergency contact when required for holidays and sickness at his sites.

Benefits

• 37.5 Hours per week: 9.00am to 5.30pm each day with 1 hour unpaid for lunch: Monday to Friday.
• 25 days holidays plus bank holidays.
• Company sick pay.
• Company pension.
• Annual car allowance.
• Modern offices.

If you are an ambitious FM professional with a passion for operational excellence, we invite you to apply for this exciting opportunity with your up to date CV.