At a Glance
- Tasks: Coordinate subcontractors and manage compliance for facilities management across the UK.
- Company: Join a dynamic team at FI Facilities Management with a focus on innovation.
- Benefits: Enjoy 25 days holiday, company sick pay, and free lunches on Fridays.
- Other info: Opportunities for career growth and a supportive work environment.
- Why this job: Make a real impact in facilities management while developing your skills.
- Qualifications: Experience in facilities management and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
FI Facilities Management are seeking a highly organised and proactive Facilities Subcontractor Coordinator to join the team in a full time, permanent basis. The ideal candidate will be working as part of a central head office team and will manage and administer external subcontracted service providers across the UK, supporting the delivery of statutory compliance and planned maintenance services.
In this role you will be working closely with on-site Facilities Managers (FMs) and Regional Facilities Managers (RFMs). The position will focus on agreeing commercial terms, setting up subcontractors, managing documentation and service agreements, raising purchase orders, and supporting RFMs with booking and delivery of works.
You will have the opportunity to create and improve processes and procedures for subcontractor onboarding, compliance document management, national supplier agreements, and maintaining an accurate subcontractor database.
Key Responsibilities- Subcontractor Management & Compliance
- Manage national subcontractors delivering statutory compliance services (e.g. emergency lighting, drainage, AC maintenance, gas safety, etc.)
- Onboard new subcontractors and maintain approved supplier lists
- Collect, review, and manage subcontractor documentation (RAMS, insurances, accreditations, permits, certifications)
- Ensure all subcontractors meet company and statutory compliance standards
- Maintain accurate records within internal systems and subcontractor databases
- Support audits and compliance reviews by providing accurate subcontractor documentation
- Commercial & PO Management
- Reduce reliance on local subcontractors by implementing national agreements and standardised commercial terms.
- Generate annual purchase order numbers for planned subcontracted works
- Ensure PO values, scopes, and terms align with agreed rates and contracts
- Monitor subcontractor spend and escalate anomalies where necessary
- Support the FM Service Manager with supplier performance and cost reviews
- Internal Liaison & Coordination
- Liaise with on-site FMs and RFMs to support the booking and delivery of works
- Provide RFMs with approved subcontractor details, PO numbers, and documentation
- Act as the central point of contact for subcontractor queries relating to compliance, terms, and onboarding
- Ensure clear communication between subcontractors, RFMs, and internal stakeholders
- Process Improvement & Reporting
- Develop and implement standardised processes for subcontractor onboarding and management
- Review existing workflows and recommend improvements for efficiency and compliance
- Produce reports on subcontractor compliance, performance, and spend
- Maintain and improve subcontractor data quality and reporting accuracy
This is not an exhaustive list of duties and the candidate could be asked to perform other tasks from across the business as and when necessary.
Qualifications and Experience Required- Essential
- Experience in facilities management, compliance, or subcontractor coordination
- Knowledge of statutory compliance services within FM
- Experience managing external suppliers or subcontractors
- Strong administrative and organisational skills
- Ability to manage multiple stakeholders across a national structure
- Excellent communication skills (written and verbal)
- Strong IT skills, including Excel and FM/CAFM systems
- Desirable
- Experience working in a central FM or head office function
- Knowledge of national supplier agreements
- Experience with CAFM systems and compliance reporting
- Understanding of FM audits and statutory compliance frameworks
- Occasional travel to other sites
- Occasional travel to external meetings with subcontractors
- 25 days holidays, plus bank holidays
- Discretionary Holiday Buying Scheme (after 6 month probation)
- Company Sick Pay
- Company Pension
- Dress down day on the last Friday of each month
- Free lunch provided by the company on the last Friday of each month
- Modern Offices and free on-site parking
- Referral Bonus
- AXA Healthcare Insurance (after 6 month probation)
This role provides an excellent platform for a motivated professional eager to utilise their technical expertise while supporting the Facilities Management team with subcontractor coordination. If you feel that this role is for you then click 'Apply' and send us your up to date CV.
Facilities Subcontractor Coordinator in Chorley employer: FI Property Group
FI Facilities Management is an exceptional employer that fosters a collaborative and supportive work culture, ideal for those looking to thrive in the Facilities Management sector. With a focus on employee growth, we offer comprehensive benefits including generous holiday allowances, healthcare insurance, and opportunities for process improvement, all within a modern office environment. Join us in our central head office team and play a pivotal role in managing subcontractor compliance across the UK, while enjoying a rewarding career with ample professional development opportunities.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Subcontractor Coordinator in Chorley
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its subcontractors. Show us that you understand their operations and how you can improve processes and compliance.
✨Tip Number 3
Practice your communication skills. As a Facilities Subcontractor Coordinator, you'll need to liaise with various stakeholders. Being clear and concise will set you apart from the competition.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Subcontractor Coordinator in Chorley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Subcontractor Coordinator role. Highlight your experience in facilities management and any relevant compliance knowledge. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've managed multiple stakeholders or projects in the past. We love seeing candidates who can juggle tasks like pros!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially when it comes to compliance and documentation.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at FI Property Group
✨Know Your Compliance Inside Out
Make sure you brush up on statutory compliance services relevant to facilities management. Be ready to discuss how you've managed compliance in previous roles, and think of examples where you've ensured subcontractors met these standards.
✨Showcase Your Organisational Skills
As a Facilities Subcontractor Coordinator, organisation is key. Prepare to talk about your experience with managing documentation and service agreements. Bring examples of how you've streamlined processes or improved efficiency in past roles.
✨Communicate Clearly and Confidently
You'll be liaising with various stakeholders, so practice articulating your thoughts clearly. Think about how you can demonstrate your excellent communication skills, both written and verbal, during the interview.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like onboarding a new subcontractor or resolving compliance issues. Prepare some scenarios from your past experiences that highlight your problem-solving abilities and proactive approach.
