At a Glance
- Tasks: Manage subcontractors and ensure compliance for facilities management services across the UK.
- Company: Join FI Facilities Management, a leader in delivering efficient facilities solutions.
- Benefits: Enjoy 25 days holiday, company sick pay, and a modern office environment.
- Other info: Great opportunity for career growth and professional development.
- Why this job: Be a key player in improving processes and building supplier relationships.
- Qualifications: Experience in managing suppliers and strong organisational skills required.
The predicted salary is between 35000 - 45000 € per year.
FI Facilities Management are seeking a highly organised and proactive Subcontractor Account Manager to join the team in a full time, permanent basis. The ideal candidate will be working as part of a central head office team and will manage and administer external subcontracted service providers across the UK, supporting the delivery of statutory compliance and planned maintenance services.
In this role you will be working closely with on-site Facilities Managers (FMs) and Regional Facilities Managers (RFMs). The position will focus on agreeing commercial terms, setting up subcontractors, managing documentation and service agreements, raising purchase orders, and supporting RFMs with booking and delivery of works.
You will have the opportunity to create and improve processes and procedures for subcontractor onboarding, compliance document management, national supplier agreements, and maintaining an accurate subcontractor database. The role plays a key part in ensuring cost-effective delivery, consistency in supplier performance, and the development of national supplier partnerships.
Key Responsibilities- Subcontractor Management & Compliance
- Build and maintain effective working relationships with key subcontractors delivering statutory compliance services (e.g. emergency lighting, drainage, AC maintenance, gas safety, etc.)
- Onboard new subcontractors and maintain approved supplier lists
- Collect, review, and manage subcontractor documentation (RAMS, insurances, accreditations, permits, certifications)
- Act as a key contact for supplier engagement and ongoing relationship management
- Maintain accurate records within internal systems and subcontractor databases
- Support audits and compliance reviews by providing accurate subcontractor documentation
- Commercial & PO Management
- Support the development and implementation of national supplier agreements to reduce reliance on ad-hoc/local subcontractors
- Generate annual purchase order numbers for planned subcontracted works
- Ensure PO values, scopes, and terms align with agreed rates and contracts
- Monitor subcontractor spend, identify trends, and highlight opportunities for cost control and efficiency
- Support the FM Service Manager with supplier performance and cost reviews
- Support cost discussions and pricing alignment with subcontractors to ensure value for money
- Internal Liaison & Coordination
- Liaise with on-site FMs and RFMs to support the booking and delivery of works
- Provide RFMs with approved subcontractor details, PO numbers, and documentation
- Act as the central point of contact for subcontractor queries relating to compliance, terms, and onboarding
- Ensure clear communication between subcontractors, RFMs, and internal stakeholders
- Work collaboratively with internal stakeholders to influence supplier selection and promote best-value solutions
- Process Improvement & Reporting
- Develop and implement standardised processes for subcontractor onboarding and management
- Review existing workflows and recommend improvements for efficiency and compliance
- Produce reports on subcontractor compliance, performance, and spend
- Maintain and improve subcontractor data quality and reporting accuracy
This is not an exhaustive list of duties and the candidate could be asked to perform other tasks from across the business as and when necessary.
Qualifications and Experience Required- Essential
- Experience managing external suppliers or subcontractors, including performance or cost considerations
- Strong administrative and organisational skills
- Experience in facilities management, compliance, or subcontractor coordination
- Knowledge of statutory compliance services within FM
- Ability to manage multiple stakeholders across a national structure
- Commercial awareness with the ability to balance cost, quality, and service delivery
- Excellent communication skills (written and verbal)
- Strong IT skills, including Excel and FM/CAFM systems
- Desirable
- Experience working in a central FM or head office function
- Knowledge of national supplier agreements
- Experience with CAFM systems and compliance reporting
- Understanding of FM audits and statutory compliance frameworks
- Occasional travel to other sites
- Occasional travel to external meetings with subcontractors
- 25 days holidays, plus bank holidays
- Discretionary Holiday Buying Scheme (after 6 month probation)
- Company Sick Pay
- Company Pension
- Dress down day on the last Friday of each month
- Free lunch provided by the company on the last Friday of each month
- Modern Offices and free on-site parking
- Referral Bonus
- AXA Healthcare Insurance (after 6 month probation)
This role provides an excellent platform for a motivated professional eager to utilise their technical expertise while supporting the Facilities Management team with subcontractor coordination. If you feel that this role is for you then click 'Apply' and send us your up to date CV.
Subcontractor Account Manager in Chorley employer: FI Facilities Management
FI Facilities Management is an exceptional employer that values its employees by fostering a collaborative and supportive work culture. With a focus on professional growth, the company offers comprehensive benefits including generous holiday allowances, healthcare insurance, and opportunities for process improvement within a dynamic team environment. Located in modern offices with free on-site parking, this role as a Subcontractor Account Manager provides a unique chance to engage with key subcontractors while ensuring compliance and efficiency across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Subcontractor Account Manager in Chorley
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector and let them know you're on the hunt for a Subcontractor Account Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for subcontractor management roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your experience effectively.
✨Tip Number 3
Show off your skills! Create a portfolio that highlights your achievements in managing subcontractors, compliance, and cost control. This will give you an edge over other candidates and demonstrate your proactive approach to potential employers.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application for the Subcontractor Account Manager position. Plus, it shows you're genuinely interested in joining our team at FI Facilities Management.
We think you need these skills to ace Subcontractor Account Manager in Chorley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your experience with subcontractor management and compliance, as well as any relevant facilities management roles you've had.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Subcontractor Account Manager role. Mention specific examples of how you've successfully managed suppliers or improved processes in previous jobs.
Show Off Your Organisational Skills:Since this role requires strong administrative skills, consider including examples of how you've effectively managed multiple stakeholders or projects in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at FI Facilities Management
✨Know Your Subcontractor Management
Make sure you brush up on your knowledge of subcontractor management and compliance. Be ready to discuss your experience with onboarding subcontractors, managing documentation, and maintaining supplier relationships. This will show that you understand the core responsibilities of the role.
✨Showcase Your Organisational Skills
As a Subcontractor Account Manager, strong organisational skills are key. Prepare examples of how you've successfully managed multiple stakeholders or projects in the past. Highlight any processes you've improved or implemented to enhance efficiency.
✨Communicate Clearly and Confidently
Since you'll be liaising with various teams and subcontractors, practice clear and confident communication. Think about how you can convey complex information simply and effectively. This will demonstrate your ability to be a central point of contact.
✨Prepare for Commercial Discussions
Familiarise yourself with commercial terms and cost management strategies. Be prepared to discuss how you've handled pricing discussions or cost control in previous roles. This will show your commercial awareness and ability to balance cost with quality service delivery.
