At a Glance
- Tasks: Manage daily operations, provide excellent customer service, and maintain patient records.
- Company: Join a compassionate endoscopy practice dedicated to patient care.
- Benefits: Full-time, permanent position with opportunities for growth in a supportive environment.
- Other info: Fast-paced environment with flexible working hours and a focus on teamwork.
- Why this job: Make a real difference in patients' lives while developing your administrative skills.
- Qualifications: 4 years of relevant experience and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Join our dedicated endoscopy practice as a Medical Secretary and play a key role in delivering compassionate, efficient care to our patients. This role requires a compassionate and responsible individual who can help manage the day to day running of the Consultants' practice, with responsibility for administration tasks, operational efficiencies, and customer service. The successful candidate will be flexible, a team player, and have a professional manner focused on patient service. This role in a modern practice will suit someone who is comfortable multi-tasking and enjoys working in a busy environment.
Key Responsibilities:- Provide a friendly, courteous, and efficient reception service, with a proven track record in providing excellent customer service.
- Schedule appointments and maintain Consultant's diary.
- Organise the daily patient list and draw the relevant files.
- Order office supplies and oversee the maintenance of office equipment.
- Organise meetings and take minutes.
- Respond to queries from patients.
- Maintain accurate and up-to-date patient records.
- Type letters, clinical reports and transcriptions and update databases and spreadsheets.
- Maintain total confidentiality of personal and financial data.
- Manage finances which includes billing.
- Have a minimum of 4 years relevant experience in an acute setting and strong audiotyping skills.
- Hold a relevant secretarial or business qualification and have achieved an excellent level of proficiency in same.
- Have excellent interpersonal, communication and organisational skills and the ability to work on his/her own initiative.
- Have excellent technical ability with MS Word, Excel, and similar IT software.
- Have excellent administration and organisation skills with the ability to multitask and manage time efficiently.
- Possess a high level of accuracy and attention to detail.
- Have proven experience dealing with confidential information and understanding GDPR.
- Have experience of working with a patient management system and/or in a healthcare environment.
- Be able to work in a fast-paced office environment.
- Demonstrate proven ability to work as part of a team as well as on your own initiative.
- Show flexibility and ability to adapt to a changing environment.
- Be fluent in English, both verbal and written.
The profile of the role above is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Some flexibility is required with working hours to meet business demands and allow for holiday and general leave cover. This role is based in the Consultants' private clinic located in Cork, and you will be employed directly by the Consultant.
Applications for the above post are to be submitted online to Maria Murphy, Talent Acquisition Specialist. To be considered for this role you will be redirected to our careers page where you can upload your resume. Not all fields in the application process are required to submit your CV successfully. Please ensure you have received a notification that your application is submitted.Closing date for receipt of completed applications is Friday 12th June 2026.Medical Secretary - Endoscopy employer: FHLB Des Moines
Join our dedicated endoscopy practice in Cork as a Medical Secretary, where you will be part of a compassionate team committed to delivering exceptional patient care. We offer a supportive work culture that values flexibility and teamwork, alongside opportunities for professional growth in a modern clinic environment. With a focus on excellent customer service and operational efficiency, this role provides a rewarding experience for those looking to make a meaningful impact in healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary - Endoscopy
✨Tip Number 1
Get to know the company! Research their values and mission. When you walk into that interview, show them you’re not just another candidate but someone who genuinely cares about their work in endoscopy.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your experience and skills.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished. It shows you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Medical Secretary - Endoscopy
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in a healthcare setting. We want to see how your skills match the role of a Medical Secretary, so don’t be shy about showcasing your audiotyping and organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about working in endoscopy and how your background makes you the perfect fit for our team. Keep it friendly and professional!
Double-Check Your Details:Before hitting that submit button, give your application a thorough once-over. We’re looking for attention to detail, so make sure there are no typos or errors in your CV or cover letter!
Apply Through Our Website:Don’t forget to apply through our careers page! It’s the easiest way for us to receive your application, and we’ll send you a notification once it’s submitted. We can’t wait to hear from you!
How to prepare for a job interview at FHLB Des Moines
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Medical Secretary in an endoscopy setting. Familiarise yourself with the key tasks mentioned in the job description, like managing appointments and maintaining patient records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Customer Service Skills
Since this role requires excellent customer service, prepare examples from your past experiences where you've provided outstanding support to patients or clients. Think about how you handled difficult situations or went the extra mile to ensure satisfaction. This will highlight your ability to create a friendly and efficient reception service.
✨Demonstrate Your Organisational Skills
Being organised is crucial for a Medical Secretary. During the interview, discuss specific strategies you use to manage multiple tasks effectively. You might want to mention tools or methods you employ to keep track of appointments, maintain accurate records, and ensure confidentiality. This will reassure them that you can thrive in a busy environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the practice and team dynamics. Ask about their approach to patient care or how they handle busy periods. This not only shows your interest but also helps you gauge if the workplace culture aligns with your values.
