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- Tasks: Support legal processes by managing contracts, liaising with teams, and drafting documents.
- Company: FGS Global, a top advisory firm helping leaders navigate complex challenges.
- Benefits: Gain valuable experience in a dynamic environment with potential for growth.
- Why this job: Join a team that makes a real impact through innovative strategies and clear communication.
- Qualifications: 2-3 years as a Legal Assistant; strong communication and organisational skills required.
- Other info: Opportunity to learn about legal processes and work with influential leaders.
The predicted salary is between 30000 - 40000 £ per year.
FGS Global is a leading strategic leadership advisory firm, specializing in helping influential leaders navigate today's complex world. The firm is dedicated to moving minds and markets through innovative strategies and thoughtful communication. Renowned for its expertise, FGS Global collaborates with global leaders across industries to address critical challenges and opportunities. We are committed to delivering impactful solutions with a focus on clarity, precision, and measurable success.
This is a full-time, temporary on-site role based in London for a Legal Assistant.
- Maintain and update the firm’s contracts tracker, ensuring all contracts data is accurate, up to date and easily accessible.
- Monitor contract milestones, expiry dates, renewal windows and notice periods, flagging upcoming deadlines to the Contracts Manager in a timely manner.
- Manage the end-to-end signature process for contracts, including circulating documents for execution via AdobeSign, tracking outstanding signatures and maintaining a complete executed contracts repository.
- Support the onboarding process for new clients, including preparation and coordination of required contractual documentation.
- Liaise regularly with the Finance teams to ensure the contracts tracker reflects current billing arrangements, fee structures and contract values that have been agreed.
- Provide general administrative and legal support to the Contracts Manager across all aspects of contracts function.
- Manage the Legal Contracts inbox, triaging and directing correspondence to the appropriate teams.
- Review incoming non-disclosure agreements (NDAs) against FGS’s standard positions, escalating material deviations to the Contracts Manager.
- Assist with the preparation and negotiation of NDAs and other legal documents.
- Draft and prepare standard form contracts, addendums and amendments.
Qualifications
- Typically, 2-3 years of experience as a Legal Assistant/Legal Secretary or in a comparable role.
- Proactive in identifying gaps, inconsistencies or risks in contracts or trackers, and taking appropriate action to resolve them.
- Confident communicator, able to liaise effectively with internal teams including finance, account teams and senior stakeholders.
- Strong client service oriented, with a professional and responsive approach to internal and external requests.
- Highly organised, with the ability to manage multiple workstreams, track numerous contracts simultaneously and meet competing deadlines without compromising accuracy.
- Able to absorb information quickly and convey findings into clear written or verbal communications.
- Takes initiative to identify and resolve issues, escalating to the Contracts Manager where appropriate.
- Thinks creatively when faced with unfamiliar contract situations or process challenges, seeking practical solutions within appropriate boundaries.
- Advanced proficiency in Microsoft Office, particularly Word (including Track Changes), Excel and Outlook.
- Continually seeks to broaden knowledge of contracts, legal processes and the professional services environment.
- Strong attention to detail, particularly when reviewing legal documents, tracking contract milestones and reconciling financial data.
- Experience reviewing and drafting routine legal documents under supervision.
- Familiarity with NDAs, framework agreements and standard professional services terms.
- Familiarity with contract management systems or CRM platforms; is an advantage.
Legal Assistant employer: FGS Global
Contact Detail:
FGS Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching FGS Global and understanding their approach to contracts and client service. Tailor your responses to show how your skills align with their needs, especially around contract management and communication.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with legal documents and your proactive approach to problem-solving.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at FGS Global.
We think you need these skills to ace Legal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Assistant role. Highlight relevant experience, especially in contract management and legal support. We want to see how your skills align with what we do at FGS Global!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a perfect fit. Don’t forget to mention your proactive approach and attention to detail!
Showcase Your Communication Skills: As a Legal Assistant, strong communication is key. In your application, give examples of how you've effectively liaised with teams or clients. We love seeing candidates who can convey complex information clearly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at FGS Global
✨Know Your Contracts Inside Out
Before the interview, brush up on your knowledge of contracts and legal documents. Be prepared to discuss your experience with NDAs, amendments, and how you’ve managed contract trackers in the past. This will show that you’re not just familiar with the role but also passionate about it.
✨Showcase Your Organisational Skills
Since the role requires managing multiple workstreams and deadlines, come ready with examples of how you've successfully juggled tasks in previous positions. Highlight any tools or methods you use to stay organised, as this will demonstrate your ability to handle the demands of the job.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently, especially when discussing complex topics. You might even want to prepare a few scenarios where you had to liaise with different teams or stakeholders, showcasing your ability to communicate effectively.
✨Be Proactive and Solution-Oriented
FGS Global values proactive problem solvers. Think of instances where you identified gaps or risks in contracts and took action to resolve them. Being able to demonstrate your initiative and creative thinking will set you apart from other candidates.