At a Glance
- Tasks: Support the buying team with quality control, data entry, and product information validation.
- Company: F&F Stores, a fast-growing E-commerce business in Milton Keynes.
- Benefits: Casual dress, on-site parking, birthday off, and private medical insurance.
- Other info: Enjoy regular social events and excellent career growth opportunities.
- Why this job: Join a dynamic team and ensure high-quality products reach customers.
- Qualifications: Attention to detail, good communication skills, and familiarity with inventory systems.
The predicted salary is between 28000 - 28000 £ per year.
About Us
Located in Milton Keynes, F&F Stores is a rapidly expanding E-commerce business that thrives on bringing licensed products from beloved brands like Disney, Marvel, Minecraft and iconic football clubs directly to your doorstep.
Our high-quality products include a wide range for the whole family, from toys and fashion to home accessories and beauty items, found on popular E-commerce marketplaces and our own e-commerce website.
Location
Office-based, in Milton Keynes
Contract
Full-time, Permanent
Number of vacancies
Salary
£28,000
Role Overview
We are seeking a meticulous Buying Administrator to support our buying team with a strong emphasis on quality control, image verification, accurate data entry, and product information validation.
This role is essential in ensuring that product listings and purchasing decisions are based on high-integrity data and visuals.
Key Responsibilities
- Quality Control (QC)
- Inspect physical product samples for compliance with quality standards.
- Verify that incoming products meet approved specifications and vendor agreements.
- Report any inconsistencies or quality issues to the Buying team.
- Image & Visual Checks
- Take clear, well-lit photos of product features and packaging using in-house equipment.
- Ensure images meet brand standards and platform requirements (angles, resolution, backgrounds).
- Upload and tag images correctly in the product management system (e. g., Store Feeder).
- Data Entry & Product Setup
- Input accurate and complete product data into Store Feeder (e. g., SKUs, titles, dimensions, materials, weights).
- Maintain and update product listings with correct and validated information.
- Cross-check product data with supplier documents to ensure accuracy.
- Attention to Detail
- Audit purchase orders and supplier confirmations to ensure alignment with approved specs.
- Proofread product descriptions and listing content before final upload.
- Track and report anomalies or discrepancies in product data or images.
- Review & Root Cause Analysis for Poor Reviews
- Monitor and analyse customer reviews for recurring product issues or complaints.
- Investigate potential root causes for negative feedback (e. g., misleading images, inaccurate descriptions, defects).
- Escalate findings to the relevant internal teams for correction or action.
- Key Skills & Qualifications
- Strong attention to detail, especially when working with product data and images.
- Comfortable using digital cameras or smartphones for in-house product photography.
- Familiarity with Store Feeder or similar inventory/order management systems.
- Analytical mindset to identify issues and trace root causes in customer feedback.
- Good communication skills for coordinating with suppliers and internal departments.
- Tools You Might Use
- Excel / Google Sheets
- Monday. com
- Store Feeder (Product Listing and Inventory Management)
- Communication tools (e. g., Slack, Email, Zoom)
- Ideal Candidate Traits
- Detail-obsessed and methodical.
- Strong communicator, especially when flagging issues or clarifying specs.
- Self-starter with a proactive approach to spotting and correcting errors.
- Enjoys working with both product and process data.
Benefits
- Casual dress
- On-site parking
- Regular social events including summer & end of year parties.
- Spontaneous employee well-being treats
- 1 extra day off on your birthday
- Vouchers at Christmas to shop with F&F
- Staff Purchases
- NEST Pension
- Private medical insurance with Vitality Health with various benefits including discounts on a gym membership.
- #J-18808-Ljbffr
Buying Administrator employer: F&F Stores Ltd
F&F Stores Ltd is an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration in the fast-paced e-commerce landscape of Milton Keynes. Employees benefit from comprehensive growth opportunities, competitive compensation, and a supportive environment that values hands-on leadership and expertise in the Amazon marketplace. Join us to be part of a team that not only drives profitability but also prioritises customer experience and operational excellence across multiple regions.
StudySmarter Expert Advice🤫
We think this is how you could land Buying Administrator
✨Get to Know Your E-commerce Community
Dive into specific e-commerce forums and groups on platforms like Reddit or Facebook. Engaging with these communities can open up opportunities and give you insights into what companies like F&F Stores Ltd are looking for when hiring for a Buying Administrator.
✨Showcase Your Skills with an Online Portfolio
In e-commerce, a strong online presence can set you apart. Create a portfolio that highlights any projects, case studies, or even personal ventures related to e-commerce. When you apply to F&F Stores Ltd for the Buying Administrator, a tangible demonstration of your skills could make a huge difference.
✨Attend E-commerce Events and Conferences
Keep an eye on e-commerce conferences and workshops in your area. Not only will you gain valuable knowledge, but networking with industry professionals could lead to job leads. Plus, if you're keen to work at F&F Stores Ltd as a Buying Administrator, rub shoulders with their representatives when possible!
✨Utilise Company Resources
Don’t forget to check out F&F Stores Ltd’s career page for any unique application processes or opportunities that might not be listed on job boards. Applying directly through their website might give your application a bit more visibility, especially for a Buying Administrator.
We think you need these skills to ace Buying Administrator
Some tips for your application 🫡
Show Off Your E-Commerce Savviness:When you're applying for an e-commerce role at F&F Stores Ltd, make sure your CV reflects your familiarity with online retail platforms, digital marketing, and user experience. Highlight any relevant tools and technologies you've used, like Shopify or Google Analytics, to demonstrate that you’re well-versed in the industry.
Craft a Compelling Cover Letter:Your cover letter should not just reiterate your CV; it’s your chance to showcase your passion for e-commerce and how it aligns with F&F Stores Ltd's goals. Mention specific projects or achievements that relate to the role, and don’t forget to express your enthusiasm for working in a dynamic, fast-paced environment where you can make a tangible impact.
Metrics Matter:In the world of e-commerce, numbers speak volumes. When detailing your past experiences, quantify your achievements wherever possible—like the percentage of sales growth you contributed to or successful conversion rates from marketing campaigns. This will make your application stand out and show that you're results-driven.
Tailor Your Application:Don’t forget to customise your CV and cover letter for the specific position at F&F Stores Ltd. Use keywords from the job description, and address the unique challenges the company may face in the e-commerce space. A personalised application helps us see that you're not just applying everywhere but are genuinely interested in being part of our team.
How to prepare for a job interview at F&F Stores Ltd
✨Show Off Your E-commerce Know-How
In a sector like e-commerce, having a strong grasp of current trends and technologies is crucial. Let’s make sure you’ve brushed up on key platforms that F&F Stores Ltd uses—think about popular e-commerce software, digital marketing strategies, and how these affect consumer behaviour. Being able to discuss these intelligently can really set you apart.
✨Portfolio Power: Showcase Your Results
For a full-time e-commerce role, it’s key for us to present a portfolio that highlights your results rather than just your tasks. If you’ve worked on campaigns or projects, bring examples that showcase your contribution and the impact they made—use metrics if you can! This helps to illustrate your value in a real-world context.
✨Technical Questions: Prep for the Specifics
Get ready to tackle some technical questions related to e-commerce analytics, SEO tools, or website optimisation. Think about any past experiences where you utilised data to inform decisions or improve sales. Being prepared with specific examples will showcase not just your knowledge, but also your practical application of it, which we all know is crucial!
✨Engage in a Conversational Style
Full-time interviews can feel quite formal, but try to keep it conversational, especially if you click with your interviewers at F&F Stores Ltd. Share your thoughts and ideas about the future of e-commerce, and don’t shy away from engaging with their questions openly. The more genuine and relatable you are, the better connection you’ll create!
