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- Tasks: Support the Senior Leadership Team with admin tasks, travel coordination, and event planning.
- Company: Join a supportive and inclusive company that values diversity.
- Benefits: Enjoy competitive pay, a friendly work environment, and great benefits.
- Other info: Perfect for those looking to grow in a vibrant workplace.
- Why this job: Be a key player in a dynamic team and enhance your organisational skills.
- Qualifications: Experience as a Personal Assistant or similar role, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised, proactive and detail oriented Personal Assistant to provide comprehensive support to the Senior Leadership Team. The successful candidate will play a key role in ensuring the smooth day to day running of executive operations including coordinating travel, organising events and handling general office administration.
Key Responsibilities
- Provide high level administrative support to the Senior Leadership Team
- Manage complex calendars, appointments, and meeting schedules
- Prepare documents, reports, and presentations as required
- Act as point of contact between the Senior Leadership Team and internal/external stakeholders
- Co-ordinate cross departmental activities and ensure alignment
Event Coordination
- Plan, organise, and coordinate internal and external events, meetings and conferences
- Manage event logistics including venue sourcing, catering and materials
- Ensure events run smoothly and within budget
- Handle post event follow ups and evaluations
Travel & Accommodation Management
- Arrange domestic and international travel including flights, visas and itineraries
- Book hotels and manage accommodation requirements
- Prepare detailed travel schedules and briefing documents
Office Administration
- Manage general office administrative duties including being the first point of contact for visitors, processing incoming post and coordinating office moves where required to ensure efficient operations
- Maintain filing systems, records and databases
- Manage office supplies and liaise with vendors and service providers
- Co-ordination of Occupational Health & Safety records
Key Skills & Experience
- Proven experience as a Personal Assistant, Executive Assistant or similar role
- Exceptional organisational and time management skills
- Strong attention to detail and ability to multi-task
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Power BI would be advantageous
- Ability to handle confidential information with discretion
- Strong problem solving skills and proactive approach
Equal Opportunity Statement
Fexco is an equal opportunities employer and is proud to foster a work environment where our people are supported and encouraged to be themselves. We welcome applicants of all backgrounds and sections of society and each application is given fair consideration.
Benefits
We provide competitive salaries, a benefits package, and a supportive, friendly working environment for our staff.
PA Salisbury Administration employer: Fexco Property Services Limited
Contact Detail:
Fexco Property Services Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA Salisbury Administration
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Show us you’re not just another candidate; demonstrate your knowledge about their operations and how you can contribute to their success.
✨Tip Number 3
Practice your organisational skills in real-time! During interviews, be ready to discuss how you've managed complex calendars or coordinated events in the past. We want to see your proactive approach in action!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of our team.
We think you need these skills to ace PA Salisbury Administration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle complex calendars and event coordination. We want to see how you can support our Senior Leadership Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed travel arrangements or coordinated events in the past. Let us know what makes you proactive and detail-oriented!
Showcase Your Skills: Don’t forget to showcase your proficiency in MS Office and any other tools you’re familiar with, like Power BI. We love seeing candidates who are tech-savvy and can handle various administrative tasks with ease.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Fexco Property Services Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with the key tasks like managing calendars, coordinating events, and handling travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational prowess and ability to handle the demands of the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle confidential information. Think of scenarios where you had to deal with challenging situations, such as last-minute changes in travel plans or managing conflicting schedules. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Your Tech Savviness
Since proficiency in MS Office and possibly Power BI is important, be prepared to discuss your experience with these tools. You might even want to mention any specific projects where you used them effectively. Showing that you're comfortable with technology will reassure the interviewers that you can hit the ground running.