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- Tasks: Support the Licensing Coordinators in planning and executing exciting festival events.
- Company: Join Festival Republic, part of the world's leading live entertainment company.
- Benefits: Gain hands-on experience, work in a vibrant environment, and develop your skills.
- Why this job: Be part of the action and help create unforgettable festival experiences.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Job Summary
Company:
Festival Republic
Location:
Farringdon, London
Reports to:
Licensing Coordinator
Working Hours:
Monday to Friday 10am – 6pm with extra weekend working throughout the festival season as required. Work onsite required throughout the summer. Onsite hours are 8am – 8pm
Contract:
12-month fixed term contract
Role Description
The Licensing Assistant role is predominately administrative, providing support to the Licensing Coordinators and is therefore a key part of the planning team for Festival Republic events. The main aim is to assist in completing tasks and meeting deadlines for each of the events.
Who You Are
You may have experience in the following roles: Festival / Event Assistant; Administrative support
Competencies / Skills / Knowledge / Experience
- Excellent written and verbal communication skills
- Exceptional attention to detail
- Organisational and administrative skills
- Knowledgeable in Microsoft Office programs including Word and Excel
- Ability to work as part of a team
Demonstrable Aptitude For
- Detailed work
- Joined up thinking
- Ability to prioritise and meet deadlines
- Working under pressure / in a pressurised environment
Behaviours
The following attributes determine how the role will be carried out and are required to be a success
- Level-headed
- Accuracy
- Joined up thinking
- Ability to prioritise
- Proactive approach to problem solving
What The Role Includes
- Assisting the Licensing Coordinator with the licensing of the event
- As delegated by the Licensing Coordinator, writing and updating the Event Management Plan and associated appendices along with other key submitted documents
- Assisting the Licensing Coordinator as delegated with the compliance of the event with all licensing and legal obligations as well as all other commitments made and the implementation of policies
- Assisting the Licensing Coordinator as delegated with strong liaison with statutory and non-statutory local agencies (e.g. police, fire, ambulance service, landowner, environmental health, licensing, emergency planning)
- Regular liaison with and progress reports to the Licensing Coordinator
- Assisting the Licensing Coordinator as delegated to achieve the planning of the event in relation to traffic management, security, security coordinators, eviction team, onsite medics, fire safety team, welfare team, campsite stewards, arena stewards, parking team, information team, lost property, noise consultants, structural engineers, mystery shoppers, complaints, debriefs etc.
- Assisting with quotes and updating budget spreadsheets on an ongoing basis as delegated
- As delegated by the Licensing Coordinator, sending out confirmation letters, purchase orders and relevant Health and Safety paperwork and ensuring that any additional documentation required as a condition of contract is included
- Collating all Licensing contractors\’ and staff requirements onsite
- Ensuring all contacts for the show are updated and circulated
- Feeding into the production schedule throughout the planning process and ensuring all contactors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings
- Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems
- As delegated collecting contractor debriefs and passing to Licensing Coordinator for collation
- Ad hoc tasks as required
- Working onsite in the licensing office
Equal Opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It\’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
The Company
Festival Republic is part of Live Nation Entertainment which is the world\’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.
APPLICATION DEADLINE: Monday 13th October 2025.
We reserve the right to close applications at any time and encourage early application where possible.
FestivalRepublic
Licensing Assistant employer: Festival Republic
Contact Detail:
Festival Republic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Licensing Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with fellow festival enthusiasts. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational and administrative skills. Share examples of how you've successfully managed tasks under pressure – it’s all about proving you can handle the festival hustle!
✨Tip Number 3
Be proactive! If you see a role that fits, don’t wait for the application deadline. Apply through our website and follow up with a friendly email expressing your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for interviews by researching the company and its events. Familiarise yourself with their licensing processes and be ready to discuss how you can contribute to their success. Confidence is key, so practice makes perfect!
We think you need these skills to ace Licensing Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Licensing Assistant role. Highlight your relevant experience in administrative support and any festival or event roles you've had. We want to see how you fit into our team!
Show Off Your Skills: Don’t forget to showcase your excellent written and verbal communication skills. Mention your proficiency in Microsoft Office, especially Word and Excel, as these are key for the role. We love a candidate who can demonstrate their attention to detail!
Be Organised: Since this role involves a lot of planning and coordination, it’s important to show us your organisational skills. Include examples of how you've successfully managed multiple tasks or projects in the past. We appreciate a proactive approach!
Apply Early!: Remember, the application deadline is Monday 13th October 2025, but we encourage you to apply through our website as soon as possible. The sooner we see your application, the better your chances of joining our amazing team at Festival Republic!
How to prepare for a job interview at Festival Republic
✨Know Your Stuff
Make sure you understand the role of a Licensing Assistant inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like assisting with licensing compliance and managing event documentation. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisational Skills
Since this role requires exceptional organisational skills, come prepared with examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and met deadlines, especially in high-pressure situations.
✨Brush Up on Communication
Excellent written and verbal communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you effectively communicated with team members or external agencies, as this will demonstrate your ability to liaise effectively.
✨Be Proactive and Problem-Solving Savvy
Festival environments can be unpredictable, so it's important to showcase your proactive approach to problem-solving. Think of examples where you've identified potential issues before they became problems and how you took initiative to resolve them. This will show that you're ready to tackle challenges head-on.
