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- Tasks: Support the Licensing Coordinator in planning and executing exciting festival events.
- Company: Festival Republic, part of Live Nation Entertainment, a leader in live entertainment.
- Benefits: Gain hands-on experience, work in a vibrant environment, and develop your skills.
- Why this job: Be part of the action at festivals and make a real impact behind the scenes.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Job Summary
Company:
Festival Republic
Location:
Farringdon, London
Reports to:
Licensing Coordinator
Working Hours:
Monday to Friday 10am – 6pm with extra weekend working throughout the festival season as required. Work onsite required throughout the summer. Onsite hours are 8am – 8pm
Contract:
12-month fixed term contract
Role Description
The Licensing Assistant role is predominately administrative, providing support to the Licensing Coordinators and is therefore a key part of the planning team for Festival Republic events. The main aim is to assist in completing tasks and meeting deadlines for each of the events.
Who You Are
You may have experience in the following roles: Festival / Event Assistant; Administrative support
Competencies / Skills / Knowledge / Experience
- Excellent written and verbal communication skills
- Exceptional attention to detail
- Organisational and administrative skills
- Knowledgeable in Microsoft Office programs including Word and Excel
- Ability to work as part of a team
Demonstrable Aptitude For
- Detailed work
- Joined up thinking
- Ability to prioritise and meet deadlines
- Working under pressure / in a pressurised environment
Behaviours
The following attributes determine how the role will be carried out and are required to be a success
- Level-headed
- Accuracy
- Joined up thinking
- Ability to prioritise
- Proactive approach to problem solving
What The Role Includes
- Assisting the Licensing Coordinator with the licensing of the event
- As delegated by the Licensing Coordinator, writing and updating the Event Management Plan and associated appendices along with other key submitted documents
- Assisting the Licensing Coordinator as delegated with the compliance of the event with all licensing and legal obligations as well as all other commitments made and the implementation of policies
- Assisting the Licensing Coordinator as delegated with strong liaison with statutory and non-statutory local agencies (e.g. police, fire, ambulance service, landowner, environmental health, licensing, emergency planning)
- Regular liaison with and progress reports to the Licensing Coordinator
- Assisting the Licensing Coordinator as delegated to achieve the planning of the event in relation to traffic management, security, security coordinators, eviction team, onsite medics, fire safety team, welfare team, campsite stewards, arena stewards, parking team, information team, lost property, noise consultants, structural engineers, mystery shoppers, complaints, debriefs etc.
- Assisting with quotes and updating budget spreadsheets on an ongoing basis as delegated
- As delegated by the Licensing Coordinator, sending out confirmation letters, purchase orders and relevant Health and Safety paperwork and ensuring that any additional documentation required as a condition of contract is included
- Collating all Licensing contractors\’ and staff requirements onsite
- Ensuring all contacts for the show are updated and circulated
- Feeding into the production schedule throughout the planning process and ensuring all contactors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings
- Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems
- As delegated collecting contractor debriefs and passing to Licensing Coordinator for collation
- Ad hoc tasks as required
- Working onsite in the licensing office
Equal Opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It\’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
The Company
Festival Republic is part of Live Nation Entertainment which is the world\’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.
APPLICATION DEADLINE: Monday 13th October 2025.
We reserve the right to close applications at any time and encourage early application where possible.
FestivalRepublic
Licensing Assistant employer: Festival Republic
Contact Detail:
Festival Republic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Licensing Assistant
✨Tip Number 1
Get to know the company! Research Festival Republic and their events. Understanding their culture and values will help you tailor your approach during interviews and show that you're genuinely interested.
✨Tip Number 2
Network like a pro! Connect with people in the industry, attend events, and engage on social media. You never know who might have a lead or can put in a good word for you.
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills align with the job description and be ready to share specific examples.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Festival Republic.
We think you need these skills to ace Licensing Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Licensing Assistant role. Highlight your relevant experience in administrative support and any festival or event-related work you've done. We want to see how you fit into our team!
Show Off Your Skills: Don’t forget to showcase your excellent written and verbal communication skills. Mention your attention to detail and organisational abilities, as these are key for the role. We love seeing candidates who can clearly articulate their strengths!
Be Proactive: In your application, demonstrate a proactive approach to problem-solving. Share examples of how you've tackled challenges in previous roles. We appreciate candidates who think ahead and can handle pressure with ease!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Festival Republic!
How to prepare for a job interview at Festival Republic
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Licensing Assistant role. Familiarise yourself with the key responsibilities and skills mentioned in the job description, such as administrative support and attention to detail. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Communication Skills
Since excellent written and verbal communication is crucial for this role, prepare examples of how you've effectively communicated in past experiences. Whether it’s liaising with teams or drafting documents, be ready to discuss specific instances where your communication made a difference.
✨Demonstrate Your Organisational Skills
The role requires strong organisational abilities, so come prepared with examples of how you've managed multiple tasks or projects simultaneously. You could mention any tools or methods you use to stay organised, especially in high-pressure situations like events.
✨Be Proactive and Problem-Solving Minded
Festival environments can be unpredictable, so highlight your proactive approach to problem-solving. Think of a time when you faced a challenge and how you tackled it. This will show that you can think on your feet and contribute positively to the team.
