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- Tasks: Support daily operations, manage documents, and assist HR functions.
- Company: Join a dynamic team focused on efficient office management.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be the backbone of the office and make a real difference.
- Qualifications: Strong organisational skills and a knack for communication.
- Other info: Fast-paced environment with plenty of chances to learn and develop.
The predicted salary is between 30000 - 42000 £ per year.
The Office Administrative Assistant is instrumental in supporting the company's administrative and operational functions, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of efficiency in finance functions, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level.
The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.
Primary Duties and Responsibilities- Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
- HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the implementation of HR policies.
- Document Control and Compliance: Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
- Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
- Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
- Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
- Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
- Respond to urgent inquiries, coordinating timely assistance as needed. Required to be available for as needed for overtime. All other duties as assigned.
Webber - Administrative Assistant - Infrastructure Management in York employer: Ferrovial
Contact Detail:
Ferrovial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Webber - Administrative Assistant - Infrastructure Management in York
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to discuss how your skills in document management and HR support can make a difference. Practice common interview questions with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio to the interview that showcases your previous work, including examples of financial documents you've managed or events you've organised. This will demonstrate your efficiency and attention to detail.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it gives you a chance to highlight your enthusiasm for the role right from the start.
We think you need these skills to ace Webber - Administrative Assistant - Infrastructure Management in York
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative support experience, HR knowledge, and any document management expertise you have. We want to see how you can fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've supported teams in the past and how you can contribute to our smooth operations at StudySmarter.
Showcase Your Communication Skills: As an Administrative Assistant, communication is key! In your application, demonstrate your ability to liaise effectively between departments. We love seeing candidates who can articulate their thoughts clearly and concisely.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Ferrovial
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like document management, HR support, and financial administration. This will help you demonstrate your knowledge and show how your skills align with what the company needs.
✨Showcase Your Organisational Skills
Since this role involves a lot of scheduling and document control, be ready to share examples of how you've successfully managed multiple tasks in the past. Prepare a few anecdotes that highlight your efficiency and ability to keep things running smoothly, as this will resonate well with the interviewers.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the company's culture, team dynamics, or specific challenges they face in infrastructure management. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
✨Demonstrate Your Communication Skills
As a liaison between departments, strong communication is key. During the interview, practice clear and concise responses. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and skills, ensuring you come across as confident and articulate.
