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- Tasks: Manage and maintain document control processes while supporting project teams.
- Company: Join Ferrovial, a diverse and innovative company that values collaboration.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Why this job: Make an impact in a dynamic environment while honing your document management skills.
- Qualifications: Experience with EDMS, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Be part of a team that embraces challenges and drives change together.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities:
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key skills and qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Previous experience on HS2 projects (highly advantageous).
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!
Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.
Senior Document Controller in Isle of Lewis employer: Ferrovial
Contact Detail:
Ferrovial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller in Isle of Lewis
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, bring along examples of your work. This could be anything from reports you've managed to screenshots of your EDMS configurations.
✨Tip Number 3
Be proactive! If you see a company you're keen on, don’t wait for them to post a job. Reach out directly through our website and express your interest. You never know, they might have something perfect for you just around the corner.
✨Tip Number 4
Prepare for the unexpected! Interviews can throw curveballs, so brush up on common document control scenarios and how you’d handle them. Being ready to discuss your experience with Asite and other EDMS platforms will definitely give you an edge.
We think you need these skills to ace Senior Document Controller in Isle of Lewis
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your proficiency in Microsoft Office Suite and any experience with Asite or other EDMS platforms. If you’ve got experience with Power BI or have created macros in Excel, let us know! We love seeing those extra skills.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. Remember, we’re looking for strong communication skills!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Ferrovial
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as any specific features that might come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in the past. Highlight your ability to manage large volumes of documents accurately and efficiently, as this will be crucial for the role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly. Be ready to discuss how you’ve liaised with internal teams and clients to ensure smooth document flow, as well as how you’ve trained others on document control processes.
✨Demonstrate Attention to Detail
Be prepared to discuss how you conduct audits to maintain data integrity and compliance. Bring examples of how your strong attention to detail has positively impacted your previous projects, especially in high-pressure situations.
