Document Controller in London

Join Ferrovial: Where Innovation Meets Opportunity. Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are a community of innovators and trailblazers. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide, including Highways, Airports, Construction, and Energy.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description

• Policies, Guidelines, and Protocols: Follow established policies, guidelines, and protocols for document control activities. Report any issues or inconsistencies to the senior management and suggest improvements based on practical experience.
• Document Control Advice: Resolve queries from internal or external customers or suppliers by providing information on complex processes and the related policies, referring to others where necessary for interpretation of policy.
• Document Management: Maintain the document management system to ensure accuracy, version control, and compliance. Regularly review and update the system.
• Budgeting: Prepare initial budget estimates for document control projects, gathering necessary financial data and cost information. Support in monitoring and reporting on budget performance.
• Insights and Reporting: Collect and analyze data on document control activities. Prepare reports that highlight key metrics and progress.
• Process Improvement: Support improvements in document control processes. Encourage a culture of continuous improvement.
• Team Support: Provide support to project teams in organizing and categorizing documents, tracking revisions, and ensuring efficient access to information. Foster effective communication and collaboration.
• Security Measures: Support the implementation of security measures for document control. Perform regular backups, assist in disaster recovery planning, and maintain archives of historical documentation.
• Relationship Management: Build effective working relationships within the internal client organization, delivering high-quality professional services with guidance from senior colleagues.
• Operational Compliance: Deliver audit assignments in nominated client areas. Develop individual audit plans and detailed scope, deliver the fieldwork, report findings and opinions, agree on corrective actions with auditees, and refer serious or contentious issues to the lead auditor.
• Organizational Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, protected veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.