At a Glance
- Tasks: Manage and maintain document control processes for exciting infrastructure projects.
- Company: Join Ferrovial, a global leader in innovative infrastructure solutions.
- Benefits: Enjoy competitive benefits, career growth opportunities, and a supportive work environment.
- Other info: Collaborative culture with a focus on innovation and diversity.
- Why this job: Make a real impact on global infrastructure while developing your skills.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
Join Ferrovial: Where Innovation Meets Opportunity. Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers.
We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide, including Highways, Airports, Construction, and Energy.
Job Description: We are seeking a Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, Electronic Document Management Systems (EDMS), and possess good communication and organisational abilities.
Key Responsibilities:
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Good communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Desirable: experience in document control within construction, engineering, or related sectors.
- Good knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key Relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Ferrovial is an equal opportunity employer. We treat all job applications equally, regardless of gender, colour, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information.
Document Controller employer: Ferrovial Construction
At Ferrovial, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work culture that fosters professional growth through our Level 3 HR Support Apprenticeship. Located in Chiswick, London, our Talent Apprentice role provides comprehensive training and development opportunities, ensuring you gain valuable experience while contributing to meaningful recruitment and training initiatives. With a strong commitment to employee wellbeing and a diverse workplace, Ferrovial is dedicated to helping you thrive in your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Ferrovial on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Ferrovial's recent projects and innovations. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice common interview questions related to document control and EDMS systems. We all know that confidence is key, so rehearse your answers until they feel natural and showcase your skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and remind them of your enthusiasm for the role. Plus, it shows you’re proactive!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant skills that match the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for Ferrovial. Don’t forget to mention your collaborative spirit!
Showcase Your Skills:Be sure to emphasise your proficiency in Microsoft Office Suite and any experience with Asite or other EDMS platforms. Mention specific examples of how you've managed documentation effectively in past roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our innovative team at Ferrovial!
How to prepare for a job interview at Ferrovial Construction
✨Know Your Document Control Stuff
Make sure you brush up on your document control processes and EDMS systems before the interview. Be ready to discuss your experience with Asite and any other platforms you've used. Showing that you know your way around these tools will impress the interviewers.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed large volumes of documentation in the past. Talk about specific situations where your attention to detail made a difference. This role requires strong organisational abilities, so demonstrating this skill will be key.
✨Communicate Like a Pro
Since good communication is essential for this role, practice articulating your thoughts clearly. Think about how you can explain complex document workflows or EDMS-related queries in simple terms. This will show that you can effectively liaise with internal teams and clients.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific document management challenges. Prepare by thinking through potential scenarios, like dealing with missing documents or ensuring compliance during audits. This will help you demonstrate your problem-solving skills and readiness for the role.
