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- Tasks: Manage and maintain document control processes for exciting projects.
- Company: Join a leading company committed to diversity and innovation.
- Benefits: Competitive salary, flexible working options, and professional growth opportunities.
- Other info: Collaborative environment with a focus on career development.
- Why this job: Be the go-to expert in document management and make a real impact.
- Qualifications: Experience with EDMS and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Senior Document Controller in City of London employer: FERROVIAL CONSTRUCTION (UK) LIMITED
Contact Detail:
FERROVIAL CONSTRUCTION (UK) LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Senior Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your EDMS skills sharp! Brush up on your knowledge of Electronic Document Management Systems, especially Asite, since it’s a key requirement. Consider taking a quick online course or tutorial to show potential employers you’re ready to hit the ground running.
✨Tip Number 3
Prepare for interviews by practising common questions related to document control processes. Think about scenarios where you've successfully managed documentation or improved workflows. We want you to showcase your experience and problem-solving skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Document Controller in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant skills that match the job description.
Showcase Your Skills: Don’t forget to showcase your communication and organisational abilities. Use specific examples from your past experiences to demonstrate how you've successfully managed documentation and supported project teams.
Be Clear and Concise: When writing your application, keep it clear and concise. Avoid jargon and make sure your points are easy to understand. We want to see your qualifications without having to sift through unnecessary fluff!
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at FERROVIAL CONSTRUCTION (UK) LIMITED
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as common queries that might come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in the past. Highlight your ability to manage large volumes of documents accurately and efficiently, as this is crucial for the role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly. Be ready to discuss how you’ve liaised with internal teams and clients to ensure smooth document flow, as this will demonstrate your interpersonal skills.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific document control challenges. Think of scenarios where you had to monitor workflows or conduct audits, and be prepared to explain your approach and the outcomes.