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For Companies At a Glance
- Tasks: Manage and maintain document control processes for exciting projects.
- Company: Join a diverse and innovative team at Ferrovial.
- Benefits: Competitive salary, inclusive culture, and opportunities for career growth.
- Why this job: Make an impact by ensuring smooth document flow in dynamic environments.
- Qualifications: Experience in document control and strong communication skills required.
- Other info: Collaborate across teams and enjoy a fulfilling career journey.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities:
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors. Previous experience on HS2 projects (highly advantageous).
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key Relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Ferrovial is an equal opportunity employer. We treat all job applications equally, regardless of gender, colour, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information.
Senior Document Controller in London employer: FERROVIAL CONSTRUCTION LIMITED
Contact Detail:
FERROVIAL CONSTRUCTION LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, make sure to highlight your experience with EDMS and Asite. Share specific examples of how you've improved document workflows in past roles.
✨Tip Number 3
Prepare for the unexpected! During interviews, be ready for scenario-based questions. Think about how you would handle document control challenges, like managing tight deadlines or ensuring compliance with regulations. Practice makes perfect!
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us. Plus, it shows you're proactive and genuinely interested in being part of our team.
We think you need these skills to ace Senior Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your proficiency in Microsoft Office Suite and any experience with Asite or other EDMS platforms. If you’ve got experience with Power BI, mention that too! We love seeing candidates who can bring extra skills to the table.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. Remember, we’re looking for strong communication skills right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at FERROVIAL CONSTRUCTION LIMITED
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as how to troubleshoot common issues. Being able to demonstrate your hands-on experience will set you apart.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in the past. Highlight your ability to manage large volumes of documents accurately and efficiently. This is crucial for the role, so be ready to discuss specific strategies you’ve used to keep everything organised.
✨Communicate Clearly and Confidently
Since excellent communication is key, practice articulating your thoughts clearly. Be prepared to explain complex document workflows and approvals in a straightforward manner. Think about how you can convey your ideas effectively to both technical and non-technical team members.
✨Prepare for Scenario-Based Questions
Anticipate questions that may ask how you would handle specific document control challenges. For instance, think about how you would ensure compliance during audits or how you would support project managers with reporting. Having concrete examples ready will help you shine in the interview.
