At a Glance
- Tasks: Enhance legal processes, manage billing, and support technology adoption in a dynamic team.
- Company: Ferring Pharmaceuticals, a global leader in reproductive and women's health.
- Benefits: Inclusive family support policies, competitive salary, and opportunities for professional growth.
- Other info: Join a forward-looking team focused on innovation and continuous improvement.
- Why this job: Make a real impact on legal operations while collaborating with a diverse global team.
- Qualifications: 2+ years in Legal Operations or related fields; strong analytical and organisational skills.
The predicted salary is between 37800 - 46200 £ per year.
At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology and urology. Every person at Ferring works together to change lives and help people build families. Our corporate teams offer empowering, innovative, challenging and rewarding careers – we are motivated to make a difference. To reach our full potential we collaborate, and respect and value diverse contributions so that we can grow as an organization and as professionals.
We are seeking a Legal Operations Specialist to enhance legal processes, boost efficiency, and support technology adoption. In this role, you will manage law firm billing and collaborate with our contracting team to implement our strategy. Reporting to the Head of Global CLO Operations and Innovation, you’ll be part of an innovative team dedicated to improving the CLO team's operational effectiveness and support Ferring’s growth agenda. You will work with a diverse, global team, providing you with the opportunity to engage with colleagues from around the world.
Your day at Ferring:
- Billing System Management: Administrator for the eBilling system and processes, including onboarding new law firms & service providers, matter management, assisting the users, handling billing issues, managing timekeepers & rates, and providing support for the monthly and annual accrual process.
- Contract Management System: Administrator for the Icertis Contract Management System, including onboarding and assisting users, administering training, and collaborating with the contract management team to implement system enhancements, such as adding / editing templates, rules, and processes for a better user experience.
- Purchase Order Management: Manage PO lifecycle for CLO team as needed, including creation, requisitioning, and closing, as well as providing support for these during the accrual process.
- Best Practices and Compliance: Help drive contracting and eBilling best practices, including but not limited to monitoring and managing vendor compliance with our billing policies, supporting auditing activities of both systems, and being an active member of the relevant market networks to perform benchmarking across the industry for relevant services, trends, and innovation.
- Continuous Improvement: Apply a Continuous Improvement mindset to identify opportunities to innovate and simplify processes.
- Strategic Roadmap: Partner with the Sr Legal Ops Specialist and key vendors to identify potential improvements to the systems and process, as well as to maintain a strategic system and contracting processes roadmap that addresses the stakeholders’ needs and drives innovation and adaption over time.
- Data Analysis and Reporting: Embrace a love for data that helps us understand our systems and provides data driven insights into areas of opportunities.
- Global Legal Operations Projects: Participates in Global Legal Operations projects and supports the Global Head of CLO Operations and Innovation in helping drive the CLO Services Model to provide optimal business partnership to Ferring.
- Liaison and Improvement Identification: Act as a Legal Operations liaison for the entire CLO department, assisting where needed and identifying opportunities for improvement or collaboration across the team.
2+ years of Legal Operations or related professional operations experience in a corporate support department or law firm; experience with Contract Management Systems and / or eBilling systems are a plus. Bachelor’s degree or equivalent experience required. Strong analytical and excellent organizational skills, with a curiosity mindset – you should love solving problems! Good interpersonal skills, customer service orientation and demonstrated ability to establish effective working relationships; works well in team environment. Proficiency in Word, Excel, & SharePoint. Highest integrity and demonstrated ability to handle confidential information. Results and detail orientation.
The Legal Operations Specialist is part of a forward-looking Legal Operations team that focuses on a variety of projects and disciplines, with a love for Data, crave of Simplification, and striving for Innovation in everything we do. We apply this through working with the CLO team to optimize the CLO Services Model, which fundamentally seeks to put the right work in the right hands at the right time, making the entire CLO team more effective business partners.
We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.
Legal Operations Specialist employer: Ferring Pharmaceuticals
Ferring Pharmaceuticals is an exceptional employer that fosters a collaborative and innovative work culture, empowering employees to make a meaningful impact in the fields of reproductive and women's health. Located in West Drayton, our team enjoys a diverse and inclusive environment, with ample opportunities for professional growth and development, alongside a comprehensive support package for family building. Join us to be part of a global mission that values every contribution and strives to improve lives worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Operations Specialist
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Ferring Pharmaceuticals, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Legal Operations Specialist
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Ferring Pharmaceuticals, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Ferring Pharmaceuticals and the specific role of Legal Operations Specialist. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Ferring Pharmaceuticals’s culture!
How to prepare for a job interview at Ferring Pharmaceuticals
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Ferring Pharmaceuticals.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Ferring Pharmaceuticals.
