Executive Assistant for Sales and Trade Marketing

The Executive Assistant – Sales & Trade Marketing is a key enabler within Ferrero UK, reporting directly to the Sales and Trade Marketing Directors. This role is instrumental in supporting the day-to-day effectiveness of the commercial leadership team, ensuring smooth coordination, timely communication, and seamless execution of business priorities.

As a trusted partner to senior leadership, you will be responsible for managing complex calendars, coordinating internal and external engagements, and handling high-level correspondence with professionalism and discretion. You’ll proactively manage travel arrangements, meeting logistics, expense reporting, and stakeholder communications, enabling the Directors to focus on strategic initiatives. This role offers the opportunity to work closely with a dynamic, cross-functional team within a fast-paced commercial environment.

Main Responsibilities:

• Provide high-level administrative support, ensuring seamless day-to-day operations and enabling both functions to focus on strategic priorities.
• Manage complex calendars, coordinate communications, and act as a key liaison across internal and external stakeholders.
• Lead calendar and meeting management for both Directors, optimizing schedules in line with business demands and handling conflicts with agility.
• Arrange internal and external meetings, coordinate agendas and materials, and ensure logistical details are executed flawlessly.
• Take ownership of travel and logistics, planning detailed domestic and international itineraries and managing changes in real time.
• Support expense processing, reconciliation of receipts, and budget tracking, maintaining accuracy and compliance across financial tasks.
• Act as the first point of contact for the Directors, managing incoming communications, prioritizing requests, and fostering strong collaboration.
• Play a key role in project coordination, supporting cross-functional initiatives, meeting deadlines, and tracking progress.
• Work closely with workplace management to ensure efficient daily operations.
• Serve as backup to the Executive Assistant to the Managing Director, Finance, HR, and Supply Chain Directors during periods of absence.
• Coordinate the Directors' involvement in external events, vendor interactions, and board meetings.
• Maintain a high degree of discretion, organisation, and adaptability.

About You:

• Highly organised and proactive professional with proven experience supporting senior leaders within medium to large organisations.
• Strong track record of managing complex administrative tasks, including calendar and travel management, correspondence handling, and coordinating meetings.
• Curious and driven by a continuous improvement mindset, with a passion for learning and delivering excellence.
• Possess a can-do attitude, with ability to multitask effectively, prioritise with confidence, and maintain professionalism and discretion.
• Fluency in English is essential; additional language skills are a plus.
• Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word is required.
• High level of ownership, attention to detail, and the ability to work independently and collaboratively across teams.

About Ferrero:

Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world’s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world.

DE&I at Ferrero:

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities.