At a Glance
- Tasks: Support teams with admin tasks, invoicing, and project management using InDesign.
- Company: Join a friendly, collaborative company in the heart of London.
- Benefits: Enjoy a competitive salary, flexible working, and a vibrant office culture.
- Other info: Great opportunities for growth and development in a supportive environment.
- Why this job: Be part of a dynamic team and make a real impact on exciting projects.
- Qualifications: Strong admin skills, experience with financial tracking, and proficiency in InDesign.
The predicted salary is between 40000 - 45000 £ per year.
Location: London
Employment Type: Permanent
Working Pattern: 4 days in the office, 1 day from home
The Role
We are seeking an experienced Team Assistant to join our London office and support approximately 15 people across two teams, including Partners. The role focuses on financial administration, invoicing, proof-reading, client and project database management, and bid production. You'll be joining a social, friendly company with a fantastic culture, where collaboration, teamwork and a positive working environment are valued.
Key Responsibilities
- Provide day-to-day administrative support to Partners and the wider team.
- Provide holiday cover and wider secretarial support.
- Arrange meetings, travel, hotels and events.
- Produce bids, client documents, project profiles and presentations using Microsoft Office and Adobe InDesign.
- Manage project portals, client/project information and databases.
- Maintain financial trackers and support fee forecasting, invoicing and reporting.
- Raise, check, receipt and issue invoices, ensuring accuracy and timely follow-up.
- Support Business Development through content production and management.
- Support the onboarding of new employees and advise colleagues on branding, tools, resources and policies.
- Handle correspondence, calls and queries professionally.
- Proofread documents to ensure accuracy, consistency and a high standard of presentation.
- Provide general administrative and ad hoc support, including potential document control for the Construction Management team.
About You
We are looking for someone who can demonstrate:
- Strong administration experience gained in a fast-paced professional environment.
- Ideally, experience within the construction, property or project management consulting industries.
- Previous experience supporting a team, including senior stakeholders or Partners.
- Previous financial administration experience, particularly involving invoicing, financial tracking or reporting.
- Advanced Microsoft Excel and strong Microsoft Office skills.
- Experience with Adobe InDesign or a similar design/publishing programme; previous bid production experience would be advantageous.
- Excellent attention to detail and strong numerical, written and verbal communication skills.
- Good business and commercial awareness.
- Discretion when handling sensitive commercial information.
- Strong organisation, interpersonal, problem-solving and decision-making skills.
- A proactive, professional "can-do" attitude and the ability to work under pressure.
- Experience organising client entertainment and events; knowledge of London venues would be desirable.
Recruitment Timeline
Candidates with no more than four weeks' notice are preferred. Interviews are expected to be completed by 28 August.
Team Assistant - InDesign in London employer: Ferreira Young Recruitment
Join a dynamic and innovative team in London, where you'll be empowered to take on meaningful responsibilities from day one. As a privately funded organisation at the forefront of financial services and technology, we offer a collaborative work culture that fosters personal and professional growth, alongside competitive benefits and a bonus structure. With exposure to influential stakeholders and a start-up mentality, this is an exceptional opportunity for recent graduates eager to make an impact in the fintech sector.
Contact Details:
Ferreira Young Recruitment Recruitment Team
