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- Tasks: Support port administration and ensure smooth office operations.
- Company: Join a dynamic team at Kishorn Port with flexible working arrangements.
- Benefits: Competitive salary, career development, 28 days leave, and a pension scheme.
- Why this job: Gain valuable experience in a modern office while making a real impact.
- Qualifications: Previous admin experience is a plus; training provided for the right candidate.
- Other info: Great opportunities for growth and upskilling in a supportive environment.
The predicted salary is between 24000 - 36000 £ per year.
Due to business demands, we have an opportunity for a Port Receptionist / Office Administrator to join our team at Kishorn Port.
The successful applicant will support our port administration team to ensure the smooth day to day running of the office. We offer flexible working arrangements. The hours for this role are 35 hours per week and we are open to discussing working hours to suit individual circumstances.
Main responsibilities will include (list not exhaustive):
- Manage site visitor reception including visitor inductions, ensuring all visitors have appropriate PPE and arranging refreshments as required
- Managing goods inward
- Answering, screening & forwarding phone calls to the port and co-workers
- Monitoring, recording and reordering on-site supplies including stocks of fuels and oils
- Submit daily trailer stock updates for the Traffic team
- Taking bookings and dealing with arrangements for plant hires to 3rd parties or tenants – providing supporting documentation as needed
- Support the Port Project Administrator with capturing project and operational costings and arranging operational task quotations to port clients
- Collate & submit weekly port team working hours
- Maintain port team annual leave records
- Communicating and compiling arranged team weekly on-call rotas
- Coordinate meeting bookings and organise meeting room facilities
- Provide Port administrative cover as required.
The successful candidate should have:
- Previous experience within an administrative role (desirable, full training will be provided)
- Excellent telephone manner
- Good written and verbal communication skills, ensuring attention to detail and accuracy
- Organisational skills with the ability to work within a time sensitive environment
- Good IT skills, particularly Microsoft Office.
- A valid driving licence
We are happy to receive enquiries and applications from those who meet some, but not all, of the above criteria and would be pleased to answer any questions on the role.
What you can expect:
- A competitive salary
- Excellent scope to develop your career
- A well-equipped modern office environment with parking
- Training & Development opportunities
- Company Pension Scheme
- 28 days paid leave per annum (pro-rata), enhanced with service
- Loyalty bonus payment scheme
- Employer contributory pension scheme
- Occupational health surveillance
- Group life assurance
- Employee assistance programme
Ferguson Transport & Shipping provide clear routes for career progression and offer a range of opportunities for training, development and up skilling to help people get to the next level.
APPLY NOW
Port Receptionist / Office Administrator in Fort William employer: Ferguson Transport And Shipping
Contact Detail:
Ferguson Transport And Shipping Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Port Receptionist / Office Administrator in Fort William
✨Tip Number 1
Get to know the company! Research Kishorn Port and its operations. This will help you tailor your conversation during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your phone skills! Since you'll be answering and screening calls, it’s crucial to sound confident and professional. Grab a friend and do some mock calls to get comfortable.
✨Tip Number 3
Show off your organisational skills! Think of examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to thrive in a time-sensitive environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Port Receptionist / Office Administrator in Fort William
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Port Receptionist / Office Administrator role. Highlight any relevant experience and skills that match the job description, like your organisational skills and attention to detail.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Kishorn Port. Mention your previous administrative experience and how you can contribute to the smooth running of our office.
Show Off Your Communication Skills: Since good written and verbal communication is key for this role, make sure your application reflects that. Keep your language clear and concise, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Ferguson Transport And Shipping
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Port Receptionist / Office Administrator. Familiarise yourself with tasks like managing site visitor reception and handling phone calls. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Communication Skills
Since excellent written and verbal communication is key for this position, prepare to showcase these skills during the interview. Practice answering questions clearly and concisely, and consider bringing examples of how you've effectively communicated in previous roles.
✨Demonstrate Your Organisational Skills
The job requires strong organisational abilities, so be ready to discuss how you manage your time and prioritise tasks. You might want to share specific examples of how you've successfully handled multiple responsibilities in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or what a typical day looks like. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
