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- Tasks: Provide professional support to the CEO and Board, managing communications and meetings.
- Company: Join a dynamic organisation with a focus on leadership and collaboration.
- Benefits: Competitive salary, supportive work environment, and opportunities for personal growth.
- Why this job: Be at the heart of decision-making and contribute to impactful projects.
- Qualifications: Strong minute-taking skills and experience in fast-paced environments.
- Other info: 37 hours per week, office-based role with a friendly team atmosphere.
The predicted salary is between 30000 - 40000 £ per year.
We have an exciting opportunity for an experienced EA, looking for their next challenge to join our organisation to provide confidential and professional support to the CEO and Board of Management. You will work closely with the Senior Leadership Team to support them in delivering key objectives and projects.
Key Responsibilities
- Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activity.
- Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review.
- Telephone and email communications.
- Provide professional and personal administrative support to Senior Leadership Team.
- Ensure tasks for key projects are being completed by the relevant team members.
- Efficient diary management, email management, including prioritising commitments, forward planning.
- Prepare agendas and ensure relevant documentation is distributed prior to meetings.
- Production and distribution of documents, reports, presentations, and minutes.
- Support with ad-hoc requests from the wider team including events, meeting support, projects etc.
- Appointment, travel and meeting management.
- Paperwork and document management.
- Setting up and clearing away of meetings.
- Other ad-hoc duties as and when required within the scope of the role.
Key Requirements
- Strong minute taking experience.
- Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving.
- Ability to prioritise and co-ordinate tasks efficiently whilst working to tight deadlines.
- Excellent communication and written skills.
- Diligent work ethic with accurate and flawless attention to detail.
- Calendar Management/strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint, PDF Editor, MS Teams, Zoom etc).
- Ability to work independently and as part of a team.
- Ability to build trust and rapport and to demonstrate tact and discretion when dealing with confidential information.
Additional Information
37 Hours per week – Monday to Thursday 8am to 4.30pm and Friday 8am – 1pm. This role is office based.
EA to the CEO and Board in Port Glasgow employer: Ferguson Marine (Port Glasgow) Limited
Contact Detail:
Ferguson Marine (Port Glasgow) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to the CEO and Board in Port Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Show us you’re not just another candidate; demonstrate your understanding of their goals and how you can help achieve them.
✨Tip Number 3
Practice your minute-taking skills! Since this role requires strong minute-taking experience, consider doing mock meetings with friends or colleagues to sharpen your abilities before the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace EA to the CEO and Board in Port Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA role. Highlight your experience in providing support to senior management and your skills in minute taking, diary management, and communication. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed tasks in a fast-paced environment and how you’ve supported leadership teams in the past. We love a good story!
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your diligence and professionalism. Remember, first impressions count!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Ferguson Marine (Port Glasgow) Limited
✨Master the Minute Taking
Since strong minute-taking experience is a key requirement, practice summarising meetings or discussions beforehand. Bring a notepad or device to jot down notes during the interview, showcasing your ability to capture important details.
✨Showcase Your Organisation Skills
Prepare a mock calendar or agenda for a hypothetical meeting with the CEO and Board. This will demonstrate your diary management skills and ability to prioritise tasks effectively, which are crucial for this role.
✨Communicate Clearly and Confidently
Brush up on your communication skills by practising answers to common interview questions. Use clear and concise language, and don’t hesitate to ask for clarification if you don’t understand something during the interview.
✨Demonstrate Discretion and Professionalism
Be ready to discuss how you've handled confidential information in the past. Share specific examples that highlight your ability to build trust and rapport while maintaining a professional demeanour.