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- Tasks: Lead document management practices and ensure project documentation is compliant and accessible.
- Company: Ferguson Marine, a leader in engineering and manufacturing.
- Benefits: Mentorship, career progression opportunities, and a dynamic work environment.
- Other info: Join a transformative journey with opportunities for growth and collaboration.
- Why this job: Make a real impact on projects while developing your skills in document management.
- Qualifications: Experience in document control and strong attention to detail required.
The predicted salary is between 40000 - 50000 £ per year.
The Document Controller will lead the definition, development and execution of Document Management practices across Ferguson Marine projects. Reporting to the Project Controls Manager (PCM), the role is responsible for ensuring that project documentation is controlled, accessible, compliant and fit for purpose across the full project lifecycle - from mobilisation through to delivery and handover. This role goes beyond traditional document control administration; under support from the PCM, the successful candidate will own the development of document management processes and system recommendations, support site-wide improvements as part of Ferguson Marine’s transformation journey, and coach the organisation in adopting consistent, robust document management practices. The role will work closely with Engineering and Configuration Management teams to ensure that document baselines accurately reflect the configurable product and support effective information handover (including CDRLs and close-out data for Projects).
Responsibilities:
- Lead the development, implementation and maintenance of Document Control policies, processes and standards across projects and the site.
- Develop and manage project-specific Document Management Plans, ensuring alignment with contractual, regulatory and internal requirements and providing guidance and consistency across projects.
- Assess project and site document management requirements and lead recommendations on document management systems, structures and workflows.
- Implement and operate document control processes on projects, ensuring timely, accurate control of project documentation.
- Support audits of document management practices and project data, identifying non-compliance and driving corrective actions where required.
- Ensure documentation supports effective change control, baseline management and performance reporting.
- Manage the delivery of contracted project data at project close out and ensure effective handover, including lessons learned - Own legacy data management and archiving arrangements on project completion.
Skills and Qualifications
Essential:
- Proven experience in a Document Control role within a complex engineering, manufacturing or project-based environment.
- Strong understanding of document management, information governance and lifecycle control within projects.
- Experience developing or improving document control processes, standards or systems—not just operating them.
- Ability to engage, influence and coach stakeholders across disciplines (engineering, programme, project delivery).
- High attention to detail with a strong focus on data quality, compliance and assurance.
Desirable:
- Experience in shipbuilding, marine, or similarly environments.
- Familiarity with Configuration Management principles and working alongside engineering/configuration functions.
- Experience supporting audits, customer reviews or regulated handover processes.
- Experience contributing to digital transformation or business improvement initiatives.
Development Opportunities
Mentorship from Project Controls Manager, Project Managers and engineers. Potential for long-term career progression into project controls roles if desired.
Document Controller in Port Glasgow employer: Ferguson Marine (Port Glasgow) Limited
Contact Detail:
Ferguson Marine (Port Glasgow) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Port Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Ferguson Marine. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for interviews by researching common questions for Document Controllers. We recommend practising your answers with a friend or in front of a mirror to boost your confidence and ensure you shine during the real deal.
✨Tip Number 3
Showcase your skills! Bring examples of how you've improved document control processes in past roles. This will demonstrate your ability to not just manage documents but also enhance systems, which is key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the team at Ferguson Marine.
We think you need these skills to ace Document Controller in Port Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant projects you've worked on. We want to see how your skills align with our needs!
Showcase Your Process Improvement Skills: Since this role involves developing and improving document control processes, share specific examples of how you've done this in the past. We love seeing candidates who can demonstrate their impact on efficiency and compliance.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, attention to detail is key in document control!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Ferguson Marine (Port Glasgow) Limited
✨Know Your Document Management Stuff
Make sure you brush up on your document management knowledge. Understand the key principles of document control, information governance, and lifecycle management. Be ready to discuss how you've developed or improved processes in past roles, as this will show your depth of experience.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy and compliance, prepare examples that highlight your attention to detail. Think about times when your meticulousness made a difference in project outcomes or helped avoid compliance issues.
✨Engage with Stakeholders
This position involves coaching and influencing various stakeholders. Prepare to share experiences where you've successfully engaged with different teams, particularly in engineering or project delivery. Highlight your communication skills and how you’ve fostered collaboration.
✨Be Ready for Process Improvement Discussions
Expect questions about how you would assess and recommend improvements to document management systems and workflows. Come prepared with ideas or examples from your previous roles where you identified inefficiencies and implemented successful changes.