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For Companies At a Glance
- Tasks: Manage timesheets, support holiday submissions, and coordinate diary management.
- Company: Join a dynamic team focused on efficient business operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be at the heart of operations, making a real difference in a fast-paced setting.
- Qualifications: Strong communication, time management, and organisational skills are essential.
- Other info: Perfect for self-motivated individuals looking to thrive in a collaborative atmosphere.
The predicted salary is between 25000 - 32000 £ per year.
Key Responsibilities
- Manage timesheet bookings using the FMPG Time Management System (UAIR).
- Provide administrative support for holiday submissions, clocking issues, and pass-out forms.
- Develop and maintain documents and spreadsheets for daily tracking, time and attendance.
- Liaise with the procurement department to raise requisitions, process receipts, and manage invoices.
- Accurately take minutes across various business areas, including handling confidential communications with the Scottish Government.
- Maintain and update organisational charts for the operations team.
- Collaborate with the Project Manager to gather data, produce reports, and create presentations.
- Demonstrate strong organisational skills with the ability to manage and prioritise multiple tasks.
- Provide professional reception cover when required.
- Coordinate diary management and room bookings.
- Support with Document Control - Securely Logging Documents, ensuring all incoming and outgoing documents are recorded in a controlled system, applying version control to track updates and changes.
Person Specification
- Excellent communication skills, with the ability to present information clearly and professionally in both written and electronic formats.
- Confident and persuasive verbal communication.
- Self-motivated with the ability to work independently and take initiative.
- Strong time management skills with the ability to meet deadlines.
- Proven ability to multi-task, organise, and plan effectively in a fast-paced environment.
Business Administrator in Port Glasgow employer: Ferguson Marine (Port Glasgow) Limited
Contact Detail:
Ferguson Marine (Port Glasgow) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator in Port Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute, especially in areas like time management and document control. This will help you stand out as a candidate who’s genuinely interested.
✨Tip Number 3
Practice your communication skills! Whether it’s presenting information or handling confidential communications, being clear and confident is key. Try mock interviews with friends or use online resources to sharpen your verbal skills.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that match your skills. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Business Administrator in Port Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Administrator role. Highlight your experience with time management systems, administrative support, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of your organisational skills and how you've successfully managed multiple tasks in the past. We love a good story!
Show Off Your Communication Skills: Since excellent communication is key for this position, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Ferguson Marine (Port Glasgow) Limited
✨Know Your Systems
Familiarise yourself with the FMPG Time Management System (UAIR) before the interview. Being able to discuss how you would manage timesheet bookings and handle clocking issues will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Discuss specific tools or methods you use for tracking time and attendance, as well as how you maintain documents and spreadsheets.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. Since excellent communication is key for this role, consider preparing a brief presentation on a relevant topic to demonstrate your ability to present information effectively.
✨Be Ready to Collaborate
Think about past experiences where you've worked closely with others, especially in a project setting. Be prepared to discuss how you liaised with different departments, like procurement, and how you gathered data to produce reports or presentations.