Personal Assistant to the Board & Executive Office

We have an opportunity for an experienced PA, looking for their next challenge to join our organisation to provide confidential and professional support to the Board of Management and Senior Leadership Team. Reporting to the Head of Operations Support and Executive Office you will work closely with the Senior Leadership Team to support them in delivering key objectives and projects.

Key Responsibilities

• Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activity.
• Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review.
• Telephone and email communications.
• Provide professional and personal administrative support to Senior Leadership Team.
• Ensure tasks for key projects are being completed by the relevant team members.
• Efficient diary management, including prioritising commitments, forward planning.
• Prepare agendas and ensure relevant documentation is distributed prior to meetings.
• Production and distribution of documents, reports, presentations, and minutes.
• Support with ad-hoc requests from the wider team including events, meeting support, projects etc.
• Appointment, travel and meeting management.
• Paperwork and document management.
• Setting up and clearing away of meetings.
• Other ad-hoc duties as and when required within the scope of the role.

Key Requirements

• Strong minute taking experience.
• Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving.
• Ability to prioritise and co-ordinate tasks efficiently whilst working to tight deadlines.
• Excellent communication and written skills.
• Diligent work ethic with accurate and flawless attention to detail.
• Ability to work independently and as part of a team.
• Ability to build trust and rapport and to demonstrate tact and discretion when dealing with confidential information.

You’ll receive a competitive benefits package and access to our Perk Box rewards scheme.

With 120 years of expertise, Ferguson Marine is proudly looking to the future. We plan to invest in modern technology and infrastructure that can deliver world-class vessels, fabrication and engineering services for centuries to come. This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to our recruitment team about potential reasonable adjustments.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria prior to an application.

Closing Date: June 22nd 2025. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Applications can be made to: recruitment@fergusonmarine.com