At a Glance
- Tasks: Provide professional support to the CEO and Board, managing communications and meetings.
- Company: Join a dynamic organisation with a focus on leadership and collaboration.
- Benefits: Competitive salary, supportive work environment, and opportunities for personal growth.
- Other info: Office-based role with a structured work schedule and team-oriented culture.
- Why this job: Be at the heart of decision-making and contribute to impactful projects.
- Qualifications: Strong minute-taking skills and experience in fast-paced environments.
The predicted salary is between 35000 - 45000 £ per year.
We have an exciting opportunity for an experienced EA, looking for their next challenge to join our organisation to provide confidential and professional support to the CEO and Board of Management. You will work closely with the Senior Leadership Team to support them in delivering key objectives and projects.
Key Responsibilities
- Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activity.
- Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review.
- Telephone and email communications.
- Provide professional and personal administrative support to Senior Leadership Team.
- Ensure tasks for key projects are being completed by the relevant team members.
- Efficient diary management, email management, including prioritising commitments, forward planning.
- Prepare agendas and ensure relevant documentation is distributed prior to meetings.
- Production and distribution of documents, reports, presentations, and minutes.
- Support with ad-hoc requests from the wider team including events, meeting support, projects etc.
- Appointment, travel and meeting management.
- Paperwork and document management.
- Setting up and clearing away of meetings.
- Other ad-hoc duties as and when required within the scope of the role.
Key Requirements
- Strong minute taking experience.
- Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving.
- Ability to prioritise and co-ordinate tasks efficiently whilst working to tight deadlines.
- Excellent communication and written skills.
- Diligent work ethic with accurate and flawless attention to detail.
- Calendar Management/strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint, PDF Editor, MS Teams, Zoom etc).
- Ability to work independently and as part of a team.
- Ability to build trust and rapport and to demonstrate tact and discretion when dealing with confidential information.
Additional Information
- 37 Hours per week – Monday to Thursday 8am to 4.30pm and Friday 8am – 1pm.
- This role is office based.
EA to the CEO and Board employer: Ferguson Marine (Port Glasgow) Limited
As a leading employer in the construction sector, we offer a dynamic work environment that fosters collaboration and innovation. Our commitment to employee development is evident through tailored training programmes and opportunities for career advancement, all while enjoying the benefits of a flexible part-time role in a vibrant location. Join us to be part of a team that values your contributions and supports your professional growth.
Contact Details:
Ferguson Marine (Port Glasgow) Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land EA to the CEO and Board
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Show us you’re not just another candidate; demonstrate your knowledge about their projects and how you can support their objectives.
✨Tip Number 3
Practice your minute-taking skills! Since this role requires strong minute-taking experience, consider doing mock meetings with friends or colleagues to sharpen your skills before the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace EA to the CEO and Board
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the EA role. Highlight your experience in minute taking and diary management, as these are key for us. Use specific examples that showcase your skills in a fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain why you’re excited about supporting the CEO and Board. Mention how your skills align with our needs and don’t forget to show a bit of your personality!
Showcase Your Communication Skills:Since excellent communication is crucial for this role, make sure your application is clear and concise. Use proper grammar and structure, and remember to proofread for any errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Ferguson Marine (Port Glasgow) Limited
✨Master the Minute Taking
Since strong minute-taking experience is a key requirement, practice summarising meetings or discussions beforehand. Bring a sample of your minutes to showcase your skills and attention to detail during the interview.
✨Showcase Your Organisation Skills
Prepare examples of how you've efficiently managed diaries and prioritised tasks in fast-paced environments. Be ready to discuss specific tools or methods you use to stay organised and ensure deadlines are met.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your responses and ensure you convey professionalism.
✨Demonstrate Discretion and Tact
As you'll be handling confidential information, think of scenarios where you've had to manage sensitive situations. Be prepared to discuss how you build trust and rapport while maintaining confidentiality in your previous roles.
