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- Tasks: Lead document management practices and ensure project documentation is compliant and accessible.
- Company: Ferguson Marine, a leader in engineering and manufacturing.
- Benefits: Mentorship, career progression opportunities, and a dynamic work environment.
- Other info: Join a transformative journey with opportunities for growth in project controls.
- Why this job: Make a real impact on projects while developing your skills in document management.
- Qualifications: Experience in document control and strong attention to detail required.
The predicted salary is between 35000 - 45000 £ per year.
The Document Controller will lead the definition, development and execution of Document Management practices across Ferguson Marine projects. Reporting to the Project Controls Manager (PCM), the role is responsible for ensuring that project documentation is controlled, accessible, compliant and fit for purpose across the full project lifecycle - from mobilisation through to delivery and handover. This role goes beyond traditional document control administration; under support from the PCM, the successful candidate will own the development of document management processes and system recommendations, support site-wide improvements as part of Ferguson Marine’s transformation journey, and coach the organisation in adopting consistent, robust document management practices. The role will work closely with Engineering and Configuration Management teams to ensure that document baselines accurately reflect the configurable product and support effective information handover (including CDRLs and close-out data for Projects).
Responsibilities:
- Lead the development, implementation and maintenance of Document Control policies, processes and standards across projects and the site.
- Develop and manage project-specific Document Management Plans, ensuring alignment with contractual, regulatory and internal requirements and providing guidance and consistency across projects.
- Assess project and site document management requirements and lead recommendations on document management systems, structures and workflows.
- Implement and operate document control processes on projects, ensuring timely, accurate control of project documentation.
- Support audits of document management practices and project data, identifying non-compliance and driving corrective actions where required.
- Ensure documentation supports effective change control, baseline management and performance reporting.
- Manage the delivery of contracted project data at project close out and ensure effective handover, including lessons learned - Own legacy data management and archiving arrangements on project completion.
Skills and Qualifications
Essential:
- Proven experience in a Document Control role within a complex engineering, manufacturing or project-based environment.
- Strong understanding of document management, information governance and lifecycle control within projects.
- Experience developing or improving document control processes, standards or systems—not just operating them.
- Ability to engage, influence and coach stakeholders across disciplines (engineering, programme, project delivery).
- High attention to detail with a strong focus on data quality, compliance and assurance.
Desirable:
- Experience in shipbuilding, marine, or similarly environments.
- Familiarity with Configuration Management principles and working alongside engineering/configuration functions.
- Experience supporting audits, customer reviews or regulated handover processes.
- Experience contributing to digital transformation or business improvement initiatives.
Development Opportunities
Mentorship from Project Controls Manager, Project Managers and engineers. Potential for long-term career progression into project controls roles if desired.
Document Controller employer: Ferguson Marine (Port Glasgow) Limited
Contact Detail:
Ferguson Marine (Port Glasgow) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, especially those at Ferguson Marine. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Show off your skills in interviews! Prepare examples of how you've developed or improved document control processes. We want to see your experience in action!
✨Tip Number 3
Be ready to discuss compliance and data quality. Brush up on your knowledge of document management practices and be prepared to share how you ensure accuracy and adherence to standards.
✨Tip Number 4
Apply through our website! It’s the best way to get noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant projects you've worked on. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about document control and how you can contribute to Ferguson Marine's transformation journey. Keep it engaging and personal.
Showcase Your Process Improvement Skills: Since this role involves developing and improving document control processes, be sure to mention any past experiences where you've successfully implemented changes. We love seeing candidates who can drive improvements!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Ferguson Marine (Port Glasgow) Limited
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with document management practices and the specific requirements mentioned in the job description. Brush up on your knowledge of document control policies and processes, as well as any relevant systems you've used in the past.
✨Showcase Your Experience
Prepare to discuss your previous roles in document control, especially any improvements you’ve made to processes or systems. Be ready to provide examples of how you’ve engaged with stakeholders and influenced change in a project-based environment.
✨Demonstrate Attention to Detail
Since this role requires a high level of accuracy and compliance, be prepared to highlight instances where your attention to detail has made a difference. You might want to share specific examples of how you ensured data quality in your previous positions.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the company’s transformation journey. Inquire about their current document management challenges or how they envision the future of document control within their projects.