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- Tasks: Support students and staff in a welcoming counselling office environment.
- Company: Fergus Falls School District, committed to equal opportunity and inclusivity.
- Benefits: Competitive hourly wage, health insurance contributions, and generous leave policies.
- Other info: Dynamic role with opportunities for growth and community engagement.
- Why this job: Make a real difference in students' lives while gaining valuable administrative experience.
- Qualifications: High school graduate with some college or tech courses preferred; strong computer skills required.
The predicted salary is between 22.84 - 23.51 £ per hour.
The Fergus Falls School District is seeking to fill a Counseling Office Assistant position at Kennedy Secondary School for the 2026-27 school year. This position is part of the custodian/secretary contract and is scheduled for 193 days/year. The wage range for this position is $22.84-23.51/hour (based on the 2025-26 wage schedule) and the benefit package includes contributions towards health insurance, life insurance, long-term disability insurance, 403b, pension plan and both sick and personal leave.
Position Summary
Fosters a welcoming and supportive environment within the counseling office, serving as an approachable resource for students, staff, and families. This role manages the administrative operations of the counseling office to ensure it remains an integral part of the secondary school, while overseeing the coordination, billing, and communication for district-wide facility scheduling.
Qualifications
- High school graduate with two years of college or tech courses preferred
- Highly skilled in computer usage and various computer programs
- Demonstrated interest and aptitude for work to be performed
- Such alternative to the above qualifications as the board may find appropriate and acceptable
Performance Responsibilities
- Oversee reception area including:
- Schedule appointments for students, parents, staff, coordinating master appointment calendar for secondary counselors, etc.
- Write student passes
- Supervise students
- Maintain handouts, scholarship information, career center information, college applications, bulletin boards, etc.
- Answering and routing phone calls to the secondary counseling office
- Graduation verification with outside agencies
- Process transcript requests for FFHS, iQ Academy & Area Learning Center
- Process transcript requests through Parchment
- Assist with the Career Fair planning process throughout the school year.
- Works closely with Community Ed, Greater Fergus Falls, FF Chamber, and College and Military Staff representatives in planning the event.
- Works with the Principal to create personal schedules for 700+ students.
- Responsible for social media notification.
- Organize and distribute registration packets to students in grades 8-11
- Collect and organize completed registration forms for the counselors
- Career and College Readiness reports
- Register students in the UMC MyU system.
- Communicates with UMC Registrar, students, counselors, and concurrent staff when enrolling and withdrawing students from those courses
- Update and monitor portions of the Fergus Falls Public School District website and Facebook page
- Maintain and update the KSS Counseling Department website; https://counseling.fergusotters.org/home
- Oversee all KSS Counseling social media accounts
Equal Opportunity Employer
The Fergus Falls Public School District is an Equal Opportunity Employer and Educator, who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law, and prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government.
Accommodation
If you have a disability that requires accommodation during the selection process, please email HR at agriffin@fergusotters.org or call 218-998-0544, ext. 9010.
Background Check
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.
Veteran's Preference
If you are an eligible veteran, please submit a legible copy of your DD214 with your application. Fergus Falls Public Schools are a tobacco-free workplace.
Counseling Office Assistant in City of Westminster employer: Fergusfalls
Contact Detail:
Fergusfalls Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Counseling Office Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Fergus Falls School District. They can give you insider info about the role and maybe even put in a good word for you.
✨Tip Number 2
Prepare for the interview by practising common questions related to the Counseling Office Assistant role. Think about how your skills match the job description and be ready to share specific examples.
✨Tip Number 3
Show your enthusiasm! When you get the chance to meet with the hiring team, let them know why you’re excited about this position and how you can contribute to creating a welcoming environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen and considered. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Counseling Office Assistant in City of Westminster
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a big difference in how we perceive your fit for the role.
Tailor Your Application: Make sure to customise your application to match the job description. Highlight your relevant skills and experiences that align with the responsibilities of the Counseling Office Assistant position. This shows us that you've done your homework!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured responses that get straight to the heart of what you want to say. Avoid fluff and focus on what makes you a great candidate for this role.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the easiest way for us to keep track of your application and ensures you’re considered for the position. Plus, it’s super straightforward!
How to prepare for a job interview at Fergusfalls
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Counseling Office Assistant. Familiarise yourself with tasks like scheduling appointments, managing student records, and coordinating events. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Tech Skills
Since this role requires strong computer skills, be prepared to discuss your experience with various software programs, especially any student reporting systems like Synergy. Bring examples of how you've used technology in previous roles to improve efficiency or communication.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Think of scenarios where you had to handle difficult situations, such as managing student inquiries or coordinating with parents. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Your Communication Skills
As a Counseling Office Assistant, you'll need to communicate effectively with students, staff, and families. Be ready to showcase your verbal and written communication skills. You might even want to prepare a brief example of how you've successfully communicated important information in the past.