Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage calendars, emails, travel, and meetings for our executive team.
- Company: Join Federal Cafe Bar, the UK's top brunch spot with a commitment to excellence.
- Benefits: Enjoy a vibrant work culture, opportunities for growth, and a supportive team environment.
- Why this job: Be part of an award-winning cafe that values hard work and creativity.
- Qualifications: 2+ years as a PA or admin assistant; strong organizational and communication skills required.
- Other info: Perfect for those who thrive in a fast-paced, dynamic setting.
The predicted salary is between 24000 - 36000 £ per year.
About Us
Federal Cafe Bar is Manchester\’s leading brunch and coffee destination. Recently crowned the most popular cafe in the UK. We aim to provide excellent coffee, fantastic food and world class customer service so that a trip to Federal improves the day of every customer who places their trust in us. We are now in the 10th year of a phenomenal journey that has seen us win countless awards including the 2021 MFDF Coffeeshop of the year and best cafe in the UK in 2024. That said, we are not getting complacent and are continually looking to improve our offering, our businesses and the culture and environment for our lovely staff. We are always looking for hard working, committed and resourceful individuals to join our team and continue our journey.
Duties & Responsibilities
Calendar Management: Schedule meetings, appointments, and events for the executive, ensuring efficient use of their time.
Email Management: Sort, prioritise, and respond to emails on behalf of the executive, and draft emails as needed.
Travel Arrangements: Plan and coordinate travel itineraries, including booking travel, accommodations, transportation, and preparing travel documents.
Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action items.
Document Preparation: Draft and format documents, reports, presentations, and correspondence.
Data Entry and Database Management: Maintain and update databases, spreadsheets, and records.
Phone and Voicemail Management: Answer and screen calls, take messages, and manage voicemail.
Office Organisation: Maintain office supplies, manage filing systems, and ensure a tidy workspace.
Research: Conduct research on various topics, gather information, and provide summaries or recommendations.
Project Support: Assist with project management tasks, such as tracking progress, setting deadlines, and coordinating team efforts.
Expense Management: Track and reconcile expenses, prepare expense reports, and ensure compliance with budgetary guidelines.
Client and Stakeholder Relations: Communicate with clients, vendors, and stakeholders, handling inquiries and maintaining relationships.
Event Planning: Organise company events, conferences, and workshops, including logistics and coordination.
Personal Tasks: Handle personal errands and tasks for the executive, scheduling appointments, and managing personal calendars.
Technology Assistance: Troubleshoot technical issues, set up meetings via video conferencing tools, and assist with software and hardware-related tasks.
Post Jobs and Set Up Interviews: You will post job vacancies on suitable boards and platforms, and schedule interviews once suitable candidates have been identified.
Skills :
Organisational Skills
Great Communicator
Time Management
Confidentiality
Problem Solving
Attention To Detail
Experience:
Prospective clients will have at least 2 yrs experience as PA or Administration assistant. This particular role is a combination of the two.
Administrative Personal Assistant employer: Federal Cafe & Bar
Contact Detail:
Federal Cafe & Bar Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Personal Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software commonly used in administrative roles, such as calendar management systems and email platforms. Being proficient in these tools can set you apart during the interview process.
✨Tip Number 2
Highlight your organizational skills by preparing a mock calendar or schedule that demonstrates how you would manage an executive's time effectively. This practical demonstration can impress the hiring team.
✨Tip Number 3
Research Federal Cafe Bar's culture and values to align your responses during the interview. Showing that you understand their commitment to excellent customer service can resonate well with the team.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will showcase your time management and problem-solving abilities, which are crucial for this position.
We think you need these skills to ace Administrative Personal Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrative Personal Assistant position at Federal Cafe Bar. Understand the key responsibilities and required skills, such as calendar management, email handling, and client relations.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the duties listed in the job description. Emphasize your organizational skills, communication abilities, and any previous experience as a PA or administrative assistant.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for Federal Cafe Bar, and express your enthusiasm for contributing to their team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the role you are applying for.
How to prepare for a job interview at Federal Cafe & Bar
✨Showcase Your Organizational Skills
As an Administrative Personal Assistant, your ability to stay organized is crucial. Be prepared to discuss specific examples of how you've managed calendars, scheduled meetings, or coordinated travel arrangements in your previous roles.
✨Demonstrate Excellent Communication
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked to draft an email on the spot, so be ready to showcase your writing skills.
✨Highlight Your Problem-Solving Abilities
Employers value resourcefulness. Think of instances where you've encountered challenges in your previous positions and how you resolved them. This will show that you can handle unexpected situations with ease.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage multiple tasks simultaneously. Prepare for scenarios where you need to prioritize tasks or handle conflicting schedules, as these are common in the role of a PA.
