At a Glance
- Tasks: Lead daily office operations and support HR and finance processes.
- Company: Dynamic global company with a fast-paced and professional environment.
- Benefits: Comprehensive benefits, personal growth opportunities, and a supportive team culture.
- Other info: Flexible role with diverse tasks in a vibrant London office.
- Why this job: Make a meaningful impact while working with international colleagues.
- Qualifications: Hands-on experience, numerical skills, and excellent communication abilities.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for an experienced Office Manager to take the lead on day-to-day operations in our London office. Are you a hands‑on and solution‑oriented person who enjoys keeping things organized and running smoothly? Then we want to hear from you!
As Office Manager, you’ll be the key point of contact for all local office matters - from handling suppliers and facilities to ensuring compliance with UK regulations and internal policies. The role requires someone who quickly understands new processes, enjoys working across a variety of tasks, and takes initiative. You will also play a central role in supporting HR and Accounting/Finance processes, acting as a vital link between the business and our global teams to ensure seamless coordination and effective operations. This position is physically located at our office in London.
Your responsibilities will include:
- Managing daily office operations and facilities
- Overseeing administrative routines and maintaining accurate records
- Handling employee mobility tasks, such as visa applications and work permits
- Managing local insurance schemes and renewals
- Coordinating with suppliers and handling procurement
- Help organize and support both local and global events
- The role also includes various ad hoc tasks as they arise, requiring flexibility and a proactive approach
In collaboration with our global teams, your responsibilities will also include:
- Support HR processes including onboarding, offboarding, system updates, and reporting
- Handle invoices, manage cost allocation, and support simple financial tasks as a link between the accounting team and the business
- Contribute to planning and follow-up of the annual administration budget
- Assist with local audit activities in cooperation with the global accounting team
- Coordinate IT support with the global IT team
Who are you?
- You bring relevant and hands‑on experience from a similar role
- Numerical skills and understanding of financial processes
- Familiar with HR administrative processes
- Confident in managing diverse tasks in a dynamic environment
- Excellent collaboration and communication skills
- High professionalism and confidentiality
What we offer:
- A fast‑paced, exciting, and professional working environment in a global and ambitious company
- Work internationally with colleagues across the globe
- Comprehensive benefits in a culture that fosters personal and professional growth
- Being a part of a supportive team with the chance to make a meaningful impact
Applications will be reviewed on a rolling basis and must possess the legal right to work in the UK.
Office Manager employer: Fearnleys AS
Join our dynamic London office as an Office Manager, where you'll thrive in a fast-paced and professional environment that values personal and professional growth. We offer comprehensive benefits and a supportive team culture, allowing you to make a meaningful impact while collaborating with colleagues globally. This role not only provides the opportunity to manage diverse tasks but also fosters your development within an ambitious company committed to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Fearnleys AS!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Fearnleys AS.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Fearnleys AS. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Fearnleys AS and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Fearnleys AS. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Fearnleys AS's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Fearnleys AS
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Fearnleys AS.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Fearnleys AS will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Fearnleys AS and how you would contribute to adapting HR strategies.
