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For Companies At a Glance
- Tasks: Manage daily operations and property management for Belfast, Newry, and Dublin offices.
- Company: First Derivative, part of EPAM, drives innovation in financial services through data and technology.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and collaboration.
- Why this job: Join a forward-thinking company making an impact in the financial sector while promoting sustainability.
- Qualifications: Experience in facilities management, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This role is based in Belfast, requiring 5 days a week in-office presence.
The predicted salary is between 36000 - 60000 £ per year.
This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.
About First Derivative
First Derivative, an EPAM Company, is driven by people, data, and technology, unlocking the value of insight, hindsight, and foresight to drive organizations forward. Counting many of the world's leading investment banks as clients, we help our clients navigate the data-driven, digital revolution that is transforming the financial services sector. Our global teams span across 15 offices serving clients across EMEA, North America, and APAC.
Role Overview
The Regional Office Manager is responsible for all aspects of building and office management tasks crucial for ensuring the smooth running of the office. This includes maintaining premises, facilities, equipment, and services to the highest standards, ensuring compliance with safety legislation, managing office resources effectively, and supporting cost control and revenue maximization through close collaboration with senior management teams.
Key Responsibilities
- Managing the Belfast, Newry, and Dublin offices for daily operations and property management activities.
- Managing the Office Receptionist-Administrator, including performance management.
- Arranging and managing vendor relationships to ensure cost-effective contracts.
- Supporting environmental initiatives, reducing the company's carbon footprint, and ESG reporting.
- Ensuring a safe, pleasant, and sustainable office environment, including compliance with H&S and Fire legislation as an H&S and Fire Officer.
- Overseeing office and property maintenance, including repairs and equipment servicing.
- Regularly checking inventory and ordering supplies.
- Assisting with event planning and execution, including meetings, offsite events, and staff functions.
- Organizing office layout and condition, arranging repairs as needed.
- Providing office orientation for new staff to facilitate smooth onboarding.
- Reviewing and updating health and safety policies and conducting safety tests.
- Leading the local Office Management Team.
- Available to work 5 days per week in the Belfast office.
Ideal Candidate
- Experienced Facilities Manager capable of working independently and collaborating effectively with colleagues, contractors, and stakeholders.
- Strong contract management, organizational, management, and communication skills.
- Proactive, professional, diligent, and supervisory or managerial experience.
- Knowledge of the Landlord and Tenant Act and risk assessments.
- Excellent presentation, communication, IT, and interpersonal skills.
- Experience in contract management and record keeping.
- Skilled in negotiation and influencing, including with senior staff.
- Proficient in Microsoft Office Suite and internet use.
- Ability to prioritize tasks with attention to detail.
- Resilient, resourceful, punctual, and proactive in issue identification and resolution.
- Discreet in handling sensitive data and supporting activities.
Regional Office Manager employer: FD Technologies
Contact Detail:
FD Technologies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Office Manager
✨Tip Number 1
Familiarise yourself with the specific office management practices and regulations in Belfast, Newry, and Dublin. Understanding local compliance requirements will show your commitment to maintaining high standards in safety and operations.
✨Tip Number 2
Network with professionals in facilities management within the financial services sector. Engaging with industry contacts can provide insights into best practices and may even lead to referrals or recommendations for the role.
✨Tip Number 3
Demonstrate your knowledge of environmental initiatives and sustainability practices. Highlighting your experience in reducing carbon footprints and supporting ESG reporting can set you apart as a candidate who aligns with the company's values.
✨Tip Number 4
Prepare to discuss your experience in managing vendor relationships and contract negotiations. Being able to articulate successful strategies you've implemented in previous roles will showcase your ability to contribute to cost-effective operations.
We think you need these skills to ace Regional Office Manager
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Regional Office Manager position. Tailor your application to highlight relevant experience in facilities management and office operations.
Craft a Strong CV: Your CV should clearly outline your experience in managing office environments, contract management, and compliance with health and safety regulations. Use bullet points to make it easy to read and focus on achievements that demonstrate your skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific experiences that align with the job description, such as managing vendor relationships or leading a team. Make it personal and engaging to stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Regional Office Manager role.
How to prepare for a job interview at FD Technologies
✨Know Your Office Management Basics
Brush up on your knowledge of office management principles, especially those related to facilities management. Be prepared to discuss how you would ensure compliance with health and safety legislation and maintain a pleasant office environment.
✨Demonstrate Your Leadership Skills
As a Regional Office Manager, you'll be leading a team. Share examples from your past experiences where you've successfully managed teams or projects, highlighting your ability to motivate and support your colleagues.
✨Showcase Your Negotiation Skills
Since the role involves managing vendor relationships and contracts, be ready to discuss your negotiation strategies. Prepare specific examples of how you've secured cost-effective contracts or resolved conflicts in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to office management challenges, such as handling maintenance issues or ensuring compliance with safety regulations, and how you would address them.
