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- Tasks: Support senior leadership with diary management, event planning, and confidential information handling.
- Company: Join FCDO Services, a vital organisation protecting UK interests globally through secure government operations.
- Benefits: Enjoy a competitive salary, generous holidays, Civil Service pension, and on-site amenities like a gym and café.
- Why this job: Be part of a diverse team making a global impact while developing your skills in a supportive environment.
- Qualifications: Experience in customer support, excellent Microsoft Office skills, and strong communication abilities are essential.
- Other info: Flexible hybrid working options available, plus a free shuttle bus from central Milton Keynes.
The predicted salary is between 28392 - 30000 £ per year.
Executive Assistant
Hanslope Park, Milton Keynes, with the flexibility of hybrid working depending on business need
£28,392 plus £1,750 location allowance and excellent benefits, including Civil Service pension
Free shuttle bus available between central Milton Keynes and Hanslope Park
At FCDO Services, we protect the UK’s interests at home and overseas. We design and construct secure government buildings, courier diplomatic packages worldwide, safeguard government tech, and a whole lot more. Our work is as varied and vital as it gets, but we never lose sight of our people. Their skills, aspirations and growth mean as much as the global mission we\’re on. In our world, it all matters.
We have our own goals for the coming years. And, with the help of our Personal Assistant and administrative support team, we\’re ready to achieve them. This team is the vital link between our daily tasks and our future vision, expertly managing resources and supporting key stakeholders. They provide a consistently attentive day-to-day service that keeps our organisation meeting its targets and goals.
Supporting key stakeholders.
Expertly managing resources.
Building on your organisation skills.
It all matters.
You’re a highly organised Executive Assistant or Personal Assistant who is excited about the immense value that you can add to our team. You’re happy to turn your hand to any challenge so that we can deliver our ambitious business objectives, and your tactful approach is underpinned by a determination to support the senior leadership team in an unparalleled portfolio of programmes. From planning events through to compiling confidential information, you’ve got the ability to prioritise a wealth of exciting challenges.
Handle an array of executive duties across career-defining projects.
FCDO Services might not be an organisation that you’ve heard of, but our invaluable work underpins worldwide relationships. Join our friendly team, and you’ll be involved in a fascinating array of projects benefitting not only the UK government, but also friendly foreign government-level customers. Providing a seamless level of support to an Executive Director within the Chief of Operations portfolio, you’ll help them achieve their goals. That means you might be tasked with managing their diary arrangements so that they can navigate time zones and access online conferences with embassies around the world. Or you might prepare papers and briefing notes for visiting dignitaries from high commissions – plus you’ll handle the Executive Director’s inbox and determine their next priorities so that they can make the best use of their time. A calm approach and your ability to follow-up with stakeholders at all levels will make you an invaluable asset to the team.
Anticipating the needs of the team, find a role to be proud of.
Working flexibly to meet to the needs of each day, your previous experience of supporting customers or stakeholders will mean that you can adapt to emerging priorities. Whether you’re asked to take minutes in a meeting or conduct research to plan successful overseas trips for senior leaders, you’ll appreciate the importance of working quickly and efficiently. With that in mind, you’ll know how to utilise a variety of formats to present data and information succinctly, and you’ll have exceptional Microsoft Office skills. Regardless of whether you’re engaging face-to-face with senior colleagues to maintain the progress of key initiatives, or you’re connecting with support staff to ensure departmental deadlines are being met, you’ll need fluent verbal and written communication skills, with the capacity to build relationships.
Develop your skills, wherever you are
Working with us you’ll help keep people, information, and assets safe around the world. It’s a role you can feel proud of; and we aim to make every part of your career just as rewarding. That’s why when you join us, expect to receive a competitive salary, generous holiday entitlement and a Civil Service Pension. Along with this, you’ll also have access to training and other development opportunities to help grow your career with us. Our offices have an on-site gym, nursery, café, and restaurant, and we offer interest-free loans on season tickets and bikes to help you get there. It\’s a great set of benefits made to support all you do, and all you need.
Want to see your future team’s work in action? Step into our Virtual Embassy and select a guide – we suggest Delivering programmes and projects across the embassy – to take you round, to see how the team delivers for government customers and how you could help. Explore the embassy now at virtual-embassy.fcdoservicescareers.co.uk
To find out more about this role, our benefits and our organisation, please visit fcdoservicescareers.co.uk
Closing date: 11th August 2024.
It takes a diverse team to protect a diverse world.
The vital work we do takes an incredible community of colleagues, with different skills, backgrounds, cultures and identities. We support every individual, so that you always know you’re welcome and valued. It’s what makes us a Disability Confident employer. And why we’re recognised as a ‘Carer Confident’ workplace. And it’s how you know you’re joining an inspiring, inclusive organisation.
Executive Assistant employer: FCDO Services
Contact Detail:
FCDO Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of an Executive Assistant, especially in managing diary arrangements and preparing briefing notes. This will help you demonstrate your understanding of the role during any discussions.
✨Tip Number 2
Network with current or former employees of FCDO Services to gain insights into the company culture and expectations. This can provide you with valuable information that you can use to tailor your approach when applying.
✨Tip Number 3
Showcase your organisational skills by discussing specific examples of how you've managed multiple priorities in previous roles. This will highlight your ability to handle the diverse challenges faced by an Executive Assistant.
✨Tip Number 4
Prepare for potential interviews by practising responses to common questions about stakeholder management and communication. Being articulate about your experiences will help you stand out as a strong candidate.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant. Focus on your organisational skills, diary management, and any experience with senior leadership support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your adaptability and communication skills. Mention specific examples of how you've successfully managed resources or supported stakeholders in previous roles.
Highlight Technical Skills: Since the role requires excellent Microsoft Office skills, be sure to mention your proficiency in these applications. Provide examples of how you've used them effectively in past positions.
Showcase Your Soft Skills: Emphasise your strong verbal and written communication abilities. Include instances where you've built relationships with stakeholders or handled confidential information, as these are crucial for the role.
How to prepare for a job interview at FCDO Services
✨Research the Organisation
Before your interview, take some time to understand FCDO Services and its mission. Familiarise yourself with their projects and values, as this will help you demonstrate your genuine interest in the role and how you can contribute to their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules, prioritised tasks, or handled multiple responsibilities in previous roles. This will highlight your ability to support senior leadership effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to manage unexpected changes or challenges, especially in a fast-paced environment. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be ready to showcase your verbal and written communication skills by discussing how you've successfully interacted with stakeholders or prepared briefing notes in the past. This will illustrate your capability to build relationships and convey information clearly.
