At a Glance
- Tasks: Support the Commercial Manager with email management, diary scheduling, and project tracking.
- Company: Dynamic construction firm based in Twickenham, fostering teamwork and growth.
- Benefits: Full-time role with competitive salary and opportunities for professional development.
- Other info: Fast-paced environment with potential for career advancement.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Construction experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Full-time, permanent position
Location: Between site & office in Twickenham
Need to have construction experience
Day to day role:
- Email management of the Commercial Manager, including regular monitoring (at least 3 times a day) of CM inbox and sorting received mail into preset subfolders, holding other team members accountable to action relevant tasks.
- Hold regular meetings with CM to discuss and agree actions for any that cannot be actioned by EA.
- Diary management of the Commercial Manager, following the same principles as above.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to Commercial Manager on these weekly, e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker.
- Create new trackers as directed by Commercial Manager.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes, issuing minutes where requested.
- Entering tasks to diaries as required.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate).
- Assist in maintenance of general project documentation, e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Commercial Manager with assembling internal reports on project governance and financial updates.
- Assist Commercial Manager and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
Executive Project Assistant in London employer: Fawkes & Reece
As an Executive Project Assistant in Twickenham, you will thrive in a dynamic work environment that values collaboration and innovation. Our company offers a supportive culture with opportunities for professional growth, ensuring you can develop your skills while contributing to exciting construction projects. Enjoy the unique advantage of working closely with experienced professionals, all while being part of a team that prioritises quality and accountability.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Project Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for an Executive Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by brushing up on your project management skills. Familiarise yourself with common tools and software used in the industry, especially those mentioned in the job description. Show us that you’re ready to hit the ground running!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got a streamlined process that makes it easy for you to showcase your skills. Plus, it gives you a better chance of being noticed by our hiring team. Let’s get you that Executive Project Assistant position!
We think you need these skills to ace Executive Project Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your construction experience and any relevant project management skills. We want to see how your background aligns with the Executive Project Assistant role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific tasks from the job description that excite you and how your skills can help us achieve our goals.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially since you'll be managing emails and reports. Avoid jargon unless it’s relevant to the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Fawkes & Reece
✨Know Your Construction Basics
Make sure you brush up on your construction knowledge before the interview. Familiarise yourself with common terms and processes, especially those related to project management and procurement. This will show that you understand the industry and can hit the ground running.
✨Master Email Management Techniques
Since email management is a key part of the role, be prepared to discuss how you organise and prioritise emails. Share specific strategies you've used in the past, like creating subfolders or using flags, to demonstrate your ability to keep things organised and efficient.
✨Showcase Your Diary Management Skills
Be ready to talk about your experience with diary management. Highlight any tools or software you've used to manage schedules effectively. You might even want to bring examples of how you’ve successfully coordinated meetings and kept track of important deadlines.
✨Prepare for Project Tracker Discussions
Since you'll be managing various project trackers, think about your experience with tracking tools. Be prepared to discuss how you've created or maintained trackers in previous roles, and how you ensure that all team members are held accountable for their tasks.
