At a Glance
- Tasks: Support the Commercial Manager with email management, diary scheduling, and project tracking.
- Company: Dynamic construction firm based in Twickenham, fostering teamwork and growth.
- Benefits: Full-time role with competitive salary and opportunities for professional development.
- Other info: Fast-paced environment with potential for career advancement.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Construction experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Full-time, permanent position
Location: Between site & office in Twickenham
Need to have construction experience
Day to day role:
- Email management of the Commercial Manager, including regular monitoring (at least 3 times a day) of CM inbox and sorting received mail into preset subfolders, holding other team members accountable to action relevant tasks.
- Hold regular meetings with CM to discuss and agree actions for any that cannot be actioned by EA.
- Diary management of the Commercial Manager, following the same principles as above.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to Commercial Manager on these weekly e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker.
- Create new trackers as directed by Commercial Manager.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes, issuing minutes where requested.
- Entering tasks to diaries as required.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate).
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Commercial Manager with assembling internal reports on project governance and financial updates.
- Assist Commercial Manager and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
Executive Project Assistant employer: Fawkes & Reece
As an Executive Project Assistant in Twickenham, you will thrive in a dynamic work environment that values collaboration and innovation. Our company offers a supportive culture with opportunities for professional growth, ensuring you can develop your skills while contributing to exciting construction projects. Enjoy the unique advantage of working closely with experienced professionals, all while being part of a team that prioritises quality and accountability.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Project Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for an Executive Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your game face on for interviews! Research the company and prepare to discuss how your experience aligns with their needs, especially around email management and project tracking. Show them you’re ready to hit the ground running!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your enthusiasm for the role. It keeps you fresh in their minds and shows your professionalism.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and makes it easier for us to keep track of your application.
We think you need these skills to ace Executive Project Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Project Assistant role. Highlight your construction experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to email management, diary management, and project tracking, as these are key aspects of the job.
Showcase Your Organisational Skills:Since this role involves a lot of organisation, make sure to highlight your ability to manage multiple tasks effectively. We love candidates who can demonstrate their knack for keeping things in order and meeting deadlines!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Fawkes & Reece
✨Know Your Construction Stuff
Make sure you brush up on your construction knowledge before the interview. Familiarise yourself with common terms and processes, especially those related to project management and procurement. This will show that you understand the industry and can hit the ground running.
✨Master Email Management
Since email management is a key part of the role, be prepared to discuss how you organise and prioritise emails. Think of examples where you've successfully managed an inbox or held team members accountable for tasks. This will demonstrate your organisational skills and attention to detail.
✨Show Off Your Diary Management Skills
Be ready to talk about your experience with diary management. Share specific tools or methods you use to keep schedules organised and how you handle conflicting appointments. This will highlight your ability to support the Commercial Manager effectively.
✨Prepare for Project Tracking Questions
Expect questions about project trackers and reporting. Have examples ready of how you've created or managed trackers in the past. Discuss any software you've used and how you ensured tasks were completed on time. This will showcase your proactive approach and ability to manage multiple projects.
