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For Companies At a Glance
- Tasks: Support project teams by managing documents and ensuring smooth communication throughout all project phases.
- Company: Join a dynamic construction firm known for its innovative projects and collaborative culture.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant team environment.
- Why this job: Be part of impactful projects while developing valuable skills in document management and teamwork.
- Qualifications: Ideal for those with experience in document control or project management; training provided.
- Other info: Opportunity to work with industry professionals and gain hands-on experience in a fast-paced setting.
The predicted salary is between 36000 - 60000 £ per year.
To integrate fully and maintain a professional relationship with the project teams and work in a professional and effective manner with the external contacts you will interact with (architects, trade and designers etc). Provide support during the tender, pre-construction, construction, close out and post completion phases of our projects.
Main Duties
- Pre-Construction
- Assist with the collation and review of all incoming tender documentation ensuring accurate records are maintained throughout the tender process.
- Assist in the production of tender launch documents as required.
- Assist the pre-construction department in collating relevant information regarding tender submissions.
- Assist with the preparation of documents for tendering purposes.
- Assist in the collation, dissemination and recording of tender queries and responses.
- Assisting with the implementation of the document management process (EDMS, email, paper etc.) for the project.
- Uploading / downloading relevant information to the EDMS etc.
- Control of the internal and external documentation as required utilising the EDMS.
- Ensuring all documents are carried through the correct review and approval processes.
- Ensuring Project team adherence to system, Protocols and Quality standards.
- Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project.
- Ensure the hard copy drawings, files, etc. are constantly updated with the latest revisions / information and are kept in good order.
- Overview of approvals and RFIs on the project, ensuring these are appropriately raised and closed out in a timely manner.
- Co-ordinating the sample/technical submittal/benchmark approval processes and keeping the relevant trackers updated.
- Assist in the production and issuing of the Change Notification Register, EAI Registers, RFI registers etc.
- Updating of various schedules/trackers to assist with project delivery.
- Collate, review and issue Project Reports as required in a timely manner including relevant appendices etc.
- Complete ad hoc Audits on each Project.
- Provide Viewpoint For Projects inductions and ongoing training to the internal and external members of the project teams.
- Manage/assist with each project setup as necessary.
- Manage the process of collating all trade O&M manuals and ensuring the approval/commenting process for this is carried out in line with programme dates.
- Assist in the production (as required) of the Project H&S File including O&M Manuals and As Built Drawings.
- Assist in the development of the completion and handover information (key schedules, registers, etc.).
- Assist in the collation all QHSE information as required by the Project, Division or Group QHSE Manager.
Document Controller employer: Fawkes & Reece
Contact Detail:
Fawkes & Reece Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as Viewpoint for Projects and Aconex. Having hands-on experience or knowledge of these platforms will give you a significant edge during the interview process.
✨Tip Number 2
Network with professionals in the construction and project management sectors. Attend industry events or join relevant online forums to connect with architects, tradespeople, and designers. This can help you gain insights into the role and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with document control processes in detail. Be ready to share examples of how you've managed documentation, ensured compliance with quality standards, and handled approvals in previous roles.
✨Tip Number 4
Showcase your organisational skills by preparing a mock project document tracker. This will demonstrate your ability to manage multiple documents and deadlines effectively, which is crucial for the Document Controller role.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and skills required for the Document Controller position. Tailor your application to highlight relevant experience in document management and project coordination.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience with EDMS systems, particularly Viewpoint for Projects or similar platforms. Mention specific projects where you managed documentation and collaborated with project teams.
Showcase Your Skills: Demonstrate your organisational skills and attention to detail in your application. Provide examples of how you've successfully maintained accurate records and ensured compliance with quality standards in past roles.
Craft a Strong Cover Letter: Write a compelling cover letter that connects your background to the job requirements. Discuss your ability to work effectively with external contacts and your proactive approach to managing documentation throughout all project phases.
How to prepare for a job interview at Fawkes & Reece
✨Know Your Document Management Systems
Familiarise yourself with Viewpoint for Projects and other EDMS platforms. Be prepared to discuss your experience with document control systems, as this will demonstrate your technical knowledge and ability to adapt to new tools.
✨Showcase Your Attention to Detail
As a Document Controller, accuracy is key. Bring examples of how you've maintained precise records in previous roles, and be ready to explain your methods for ensuring that all documentation is up-to-date and compliant with quality standards.
✨Communicate Effectively
Highlight your ability to work collaboratively with project teams and external contacts. Prepare to discuss specific instances where your communication skills helped resolve issues or improve processes during the tender or construction phases.
✨Prepare for Scenario-Based Questions
Anticipate questions that ask how you would handle specific challenges related to document control, such as managing overdue approvals or coordinating technical submittals. Think through your responses and consider using the STAR method (Situation, Task, Action, Result) to structure your answers.
