At a Glance
- Tasks: Support the Commercial Manager with email and diary management, project trackers, and procurement.
- Company: Dynamic construction firm located in Twickenham, fostering teamwork and growth.
- Benefits: Full-time, permanent role with opportunities for career advancement.
- Other info: Engaging work environment with a focus on professional development.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Construction experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Full-time, permanent position
Location: Between site & office in Twickenham
Need to have construction experience
Day to day role:
- Email management of the Commercial Manager, including regular monitoring (at least 3 times a day) of CM inbox and sorting received mail into preset subfolders.
- Hold regular meetings with CM to discuss and agree actions for any that cannot be actioned by EA.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to Commercial Manager on these weekly e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker.
- Create new trackers as directed by Commercial Manager.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes, issuing minutes where requested.
- Entering tasks to diaries as required.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate).
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Commercial Manager with assembling internal reports on project governance and financial updates.
- Assist Commercial Manager and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
If you're interested and have the right experience, then please apply or reach out to Paige Camies at the F&R office.
Executive Project Assistant in Twickenham employer: Fawkes & Reece London
Join a dynamic team in Twickenham as an Executive Project Assistant, where your construction experience will be valued and nurtured. We offer a collaborative work culture that prioritises employee growth through regular training and development opportunities, alongside competitive benefits. Enjoy the unique advantage of working closely with experienced professionals in a supportive environment that encourages innovation and accountability.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Project Assistant in Twickenham
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for an Executive Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific projects they’re involved in. Be ready to discuss how your construction experience aligns with their needs, and don’t forget to have some questions prepared to show your interest.
✨Tip Number 3
Showcase your organisational skills! During interviews, highlight your experience with diary management and task tracking. Use examples from your past roles to demonstrate how you’ve successfully managed multiple priorities and kept everything running smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and makes it easier for us to keep track of your application.
We think you need these skills to ace Executive Project Assistant in Twickenham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your construction experience and relevant skills. We want to see how your background aligns with the Executive Project Assistant role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role and how you can support the Commercial Manager. Keep it concise but impactful – we love a good story!
Showcase Your Organisational Skills:Since the role involves diary management and email sorting, make sure to highlight any experience you have in these areas. We’re looking for someone who can keep things running smoothly, so give us examples of how you’ve done this before.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join the team!
How to prepare for a job interview at Fawkes & Reece London
✨Know Your Construction Stuff
Make sure you brush up on your construction knowledge before the interview. Familiarise yourself with common terms and processes related to project management, as well as any specific software mentioned in the job description. This will show that you're not just a fit for the role but also genuinely interested in the industry.
✨Master Email Management
Since email management is a key part of the role, prepare to discuss how you handle inboxes effectively. Think about examples where you've sorted emails, prioritised tasks, and held team members accountable. Being able to articulate your approach will demonstrate your organisational skills.
✨Show Off Your Diary Management Skills
Diary management is crucial for this position, so be ready to share your strategies for keeping schedules organised. Discuss any tools or methods you use to manage appointments and ensure nothing falls through the cracks. This will highlight your attention to detail and ability to support the Commercial Manager efficiently.
✨Be Ready for Project Tracking Talk
Since you'll be managing various project trackers, come prepared to discuss your experience with tracking progress and reporting. Bring examples of how you've created or maintained trackers in the past, and be ready to explain how you ensure quality and accountability in project documentation.
