At a Glance
- Tasks: Support daily operations in a busy facilities and maintenance department.
- Company: Join a supportive team with genuine opportunities for career growth.
- Benefits: Earn £12.71 per hour with full training and temp-to-perm potential.
- Other info: Must have own transport due to office location; dynamic environment awaits!
- Why this job: Kickstart your admin career with hands-on experience and progression opportunities.
- Qualifications: Organised, reliable, and eager to learn; previous experience is a plus but not required.
Fawkes & Reece are currently recruiting for an Administrator on behalf of one of our valued clients. This is an excellent opportunity for someone looking to begin or develop their career within administration, joining a supportive and growing team with genuine opportunities for progression. This is a temp-to-perm position, offering the chance to secure a permanent role following a successful temporary period.
Please note: Due to the location of the office, there are no public transport links available, therefore candidates must have their own transport.
The Role
As an Administrator, you will play a key role in supporting the day-to-day operations of a busy facilities and maintenance department. Responsibilities will include:
- Managing a busy help desk inbox, responding to queries and prioritising requests
- Coordinating and scheduling planned and reactive maintenance works using internal systems
- Liaising with clients, suppliers, and engineers to ensure work is booked, confirmed, and completed
- Maintaining accurate records of jobs, quotations, purchase orders, and compliance documentation
- Raising and processing purchase orders accurately
- Managing purchase orders within the procurement system
- Tracking orders through to delivery and completion
- Coordinating deliveries of materials to site and ensuring project timelines are met
- Matching supplier invoices against purchase orders
- Resolving supplier queries and invoice discrepancies
- Updating CAFM systems and supporting KPI and SLA reporting
- Assisting with health and safety administration, including inductions and training records
- Providing general administrative support across the department
About You
We are looking for someone who is organised, reliable, and eager to learn. Previous administration experience is desirable but not essential, as full training and support will be provided. The ideal candidate will have:
- Strong attention to detail
- Good numerical accuracy and confidence working with figures
- Excellent time management and organisational skills
- The ability to work under pressure and manage competing priorities
- Clear and confident communication skills
- The ability to follow procedures and company policies
- A professional approach to handling confidential information
- A proactive attitude and willingness to develop new skills
What's on Offer?
£12.71 per hour
Temp-to-perm opportunity
Full training and support provided
Genuine career progression opportunities
If you would like to apply for this role, please send an up to date CV to Hazel Baron through the website.
Temporary to Permanent Administrator in Cardiff employer: Fawkes & Reece London
Fawkes & Reece is an exceptional employer, offering a supportive work environment where you can kickstart or advance your career in administration. With a focus on employee growth, we provide comprehensive training and genuine opportunities for progression, all while being part of a dynamic team that values your contributions. Although our office location lacks public transport links, the role offers competitive pay and the chance to secure a permanent position after a successful temporary period.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary to Permanent Administrator in Cardiff
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and recent projects can help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when it’s your turn to shine during the actual interview.
✨Tip Number 3
Dress appropriately for the interview. A smart appearance can make a great first impression, so choose an outfit that reflects professionalism and fits the company culture.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the position. Plus, it’s a great way to reiterate your interest in the role.
We think you need these skills to ace Temporary to Permanent Administrator in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant admin experience, even if it’s from a different field, and don’t forget to showcase your organisational skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your background makes you a great fit. Keep it friendly and professional, and let your personality come through.
Be Clear and Concise:When filling out your application, make sure your answers are straightforward and to the point. We love clarity, so avoid jargon and keep your language simple. This shows us you can communicate effectively!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Fawkes & Reece London
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with tasks like managing help desk queries and coordinating maintenance works. This will help you demonstrate your enthusiasm and readiness to take on the role.
✨Show Off Your Organisational Skills
Since the job requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained accuracy under pressure, as this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently during the interview. You might want to prepare answers to common questions about how you would handle client interactions or resolve discrepancies, showcasing your proactive attitude.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or what a typical day looks like for an Administrator. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
