At a Glance
- Tasks: Assist the Commercial Manager with procurement, document management, and operational processes.
- Company: Join a dynamic construction firm focused on project excellence and operational efficiency.
- Benefits: Work in a collaborative environment with opportunities for professional growth.
- Other info: Familiarity with software like SharePoint and Asite is essential.
- Why this job: This role is crucial for ensuring project success and operational integrity.
- Qualifications: Strong background in construction and experience with procurement and document management required.
The predicted salary is between 30000 - 40000 £ per year.
Need to come from a strong construction background.
As the Executive Assistant, specifically for this project & the wider business, your purpose will be to assist the Commercial Manager with general operational duties (e.g. procurement, document management), and ensure operational processes are followed.
Day to day responsibilities:
- Email management of the Commercial Manager, including regular monitoring of CM inbox and sorting received mail into preset subfolders, holding other team members accountable to action relevant tasks.
- Hold regular meetings with CM to discuss and agree actions for any that cannot be actioned by EA.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to Commercial Manager on these weekly (e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker).
- Create new trackers as directed by Commercial Manager.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes, issuing minutes where requested.
- Entering tasks to diaries as required.
- Filing of documents on SharePoint & uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate).
- Assist in maintenance of general project documentation (e.g. site file, H&S reports etc).
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Commercial Manager with assembling internal reports on project governance and financial updates.
- Assist Commercial Manager and QS with maintaining overall cost control with summary reports.
Executive Assistant in Twickenham employer: Fawkes and Reece
This construction company offers a supportive work environment and opportunities for career advancement. Located in a vibrant area, the team is dedicated to delivering high-quality projects while maintaining strong operational standards.
We think you need these skills to ace Executive Assistant in Twickenham
Email Management
Diary Management
Document Management
Procurement
Project Tracking
Report Assembly
Meeting Coordination
