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- Tasks: Manage document flow and coordinate project events while ensuring compliance with company procedures.
- Company: Dynamic company in the heart of London, focused on operational excellence.
- Benefits: Competitive salary, permanent contract, and opportunities for professional growth.
- Why this job: Be a key player in enhancing processes and making a real impact on projects.
- Qualifications: Experience in document management and strong organisational skills.
- Other info: Join a collaborative team with exciting career development opportunities.
The predicted salary is between 40000 - 42000 £ per year.
Location: City of London
Salary: £40K- £42K per Year
Contract: Permanent
Type: Full Time
Reference: OMCoord_1767962937
Posted: January 9, 2026
Responsibilities
- Manage document flow, ensuring all revision-controlled documents are accurately administered.
- Set up and maintain project filing systems in alignment with company procedures.
- Assist in collating handover files and supporting Quality Audits processes.
- Compile Health and Safety/Environmental files and handle office archiving.
- Prepare weekly Resource Allocation sheets and organize security passes for new inductees daily.
- Coordinate Project Team Events, including Client Meet and Greets and Handover Celebrations.
- Engaging with teams, identifying opportunities for improvement, and communicating ideas to enhance processes.
If you're interested & have the right experience, then please reach out to Paige Camies today!
Operational & Maintenance Coordinator in London employer: Fawkes and Reece
Contact Detail:
Fawkes and Reece Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operational & Maintenance Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially in areas like document management and project coordination.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. Focus on showcasing your experience in health and safety and team coordination.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Operational & Maintenance Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operational & Maintenance Coordinator role. Highlight relevant experience and skills that match the job description, like document management and project coordination.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific responsibilities from the job description and how your past experiences align with them.
Showcase Your Organisational Skills: Since the role involves managing document flow and project filing systems, be sure to highlight any previous experience you have in these areas. We want to see how you can keep things running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Fawkes and Reece
✨Know Your Documents
Since the role involves managing document flow, make sure you’re familiar with common document management systems and practices. Brush up on how to handle revision-controlled documents and be ready to discuss your experience with filing systems.
✨Showcase Your Organisational Skills
This position requires strong organisational abilities. Prepare examples of how you've set up or maintained project filing systems in the past. Be ready to explain your approach to keeping things tidy and efficient.
✨Health and Safety Awareness
Given the focus on Health and Safety/Environmental files, it’s crucial to demonstrate your understanding of these areas. Familiarise yourself with relevant regulations and be prepared to discuss how you’ve contributed to safety audits or compliance in previous roles.
✨Engage and Communicate
The job involves engaging with teams and improving processes. Think of specific instances where you identified opportunities for improvement and how you communicated those ideas effectively. This will show your proactive attitude and teamwork skills.
