At a Glance
- Tasks: Support the Commercial Manager with email and diary management, project tracking, and procurement.
- Company: Join a dynamic construction team focused on innovative projects.
- Benefits: Gain valuable experience in project management and construction.
- Other info: Opportunity for career growth and hands-on learning in a collaborative setting.
- Why this job: Be at the heart of exciting projects and develop your skills in a supportive environment.
- Qualifications: Construction experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Need to have construction experience.
Day to day role:
- Email management of the Commercial Manager, including regular monitoring (at least 3 times a day) of CM inbox and sorting received mail into preset subfolders.
- Hold other team members accountable to action relevant tasks.
- Hold regular meetings with CM to discuss and agree actions for any that cannot be actioned by EA.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to Commercial Manager on these weekly e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker.
- Create new trackers as directed by Commercial Manager.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes, issuing minutes where requested.
- Entering tasks to diaries as required.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate).
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Commercial Manager with assembling internal reports on project governance and financial updates.
- Assist Commercial Manager and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
If you're interested and have the right experience, then please apply or reach out to Paige Camies at the F&R office!
Executive Project Assistant in London employer: Fawkes and Reece
As an Executive Project Assistant at our company, you will thrive in a dynamic work environment that values collaboration and innovation. We offer competitive benefits, a supportive culture that encourages professional growth, and the opportunity to work on impactful construction projects in a vibrant location. Join us to be part of a team that prioritises excellence and fosters your career development.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Project Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for an Executive Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific projects they’re involved in. Be ready to discuss how your construction experience aligns with their needs, especially around diary management and project tracking.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience with email management and task tracking. Use examples from your past roles to demonstrate how you’ve kept teams accountable and ensured smooth operations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and ready to take on the challenges of the role.
We think you need these skills to ace Executive Project Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your construction experience and relevant skills. We want to see how your background aligns with the Executive Project Assistant role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific tasks from the job description that you’ve successfully handled in the past, and let your personality come through.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially since you'll be managing emails and reports regularly. Avoid jargon unless it’s relevant!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the details you need about the role and our company!
How to prepare for a job interview at Fawkes and Reece
✨Know Your Construction Stuff
Make sure you brush up on your construction experience before the interview. Be ready to discuss specific projects you've worked on, the challenges you faced, and how you overcame them. This will show that you understand the industry and can hit the ground running.
✨Master Email Management
Since email management is a big part of the role, think about how you would organise an inbox effectively. Prepare examples of how you've managed emails in the past, including any systems or tools you used to keep things sorted and efficient.
✨Diary Management Skills
Be prepared to talk about your experience with diary management. Think of instances where you had to juggle multiple schedules and how you ensured everything ran smoothly. Highlight any tools or software you’ve used to manage calendars effectively.
✨Show Your Team Spirit
This role involves working closely with the Commercial Manager and other team members. Be ready to share examples of how you've collaborated in the past, held others accountable, and contributed to team success. It’s all about demonstrating that you’re a team player!
