At a Glance
- Tasks: Support the Commercial Manager with email and diary management, and track project progress.
- Company: Dynamic construction firm focused on innovative projects and teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with plenty of room for career advancement.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Experience in construction and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Need to have construction experience.
Day to day role includes:
- Email management of the Commercial Manager, including regular monitoring (at least 3 times a day) of the CM inbox and sorting received mail into preset subfolders.
- Holding other team members accountable to action relevant tasks.
- Holding regular meetings with the CM to discuss and agree actions for any that cannot be actioned by the Executive Assistant.
- Diary management of the Commercial Manager, following the same principles as above.
- Management of general shared task tracker with the CM, actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to the Commercial Manager on these weekly, e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker.
- Creating new trackers as directed by the Commercial Manager.
- Carrying out checks on Subcontractors Inspection.
Executive Project Assistant employer: Fawkes and Reece
As an Executive Project Assistant at our company, you will thrive in a dynamic and supportive work environment that values collaboration and innovation. We offer competitive benefits, including professional development opportunities tailored to your career growth, and a culture that encourages open communication and teamwork. Located in a vibrant area, our office provides a stimulating atmosphere where you can make a meaningful impact on exciting construction projects.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Project Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for an Executive Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by brushing up on your email management and diary management skills. Think about examples from your past experiences where you’ve successfully juggled multiple tasks and kept everything organised. We want to see that you can handle the Commercial Manager's busy schedule!
✨Tip Number 3
Show off your project tracking skills! If you've created or managed trackers before, be ready to discuss how you did it and the impact it had on your team. This is your chance to shine and demonstrate your ability to keep everything on track.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly. Let’s get you that Executive Project Assistant role!
We think you need these skills to ace Executive Project Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Project Assistant role. Highlight your construction experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your experience with email management and diary coordination, as these are key aspects of the job.
Showcase Your Organisational Skills:Since this role involves managing various trackers and reports, make sure to highlight your organisational skills in your application. We love seeing examples of how you've successfully managed tasks or projects in the past!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Fawkes and Reece
✨Know Your Construction Stuff
Make sure you brush up on your construction experience before the interview. Be ready to discuss specific projects you've worked on and how they relate to the role of Executive Project Assistant. This will show that you understand the industry and can hit the ground running.
✨Master Email Management
Since email management is a big part of the job, think about how you would organise the Commercial Manager's inbox. Prepare examples of how you've successfully managed emails in the past, including any systems or tools you used to keep things tidy and efficient.
✨Diary Management Skills
Be prepared to talk about your diary management skills. Think of instances where you’ve effectively managed schedules, prioritised tasks, and ensured that meetings were productive. Highlight any tools or techniques you use to stay organised.
✨Show Your Team Spirit
This role involves holding team members accountable and facilitating regular meetings. Share examples of how you've worked collaboratively in the past, resolved conflicts, or ensured everyone was on track with their tasks. This will demonstrate your ability to support the Commercial Manager and the wider team.
