At a Glance
- Tasks: Support the Commercial Manager with operational duties and project management tasks.
- Company: Dynamic construction firm focused on innovation and teamwork.
- Benefits: Competitive salary, career development opportunities, and a collaborative work environment.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Join a thriving team and make a real impact in the construction industry.
- Qualifications: Strong background in construction and excellent organisational skills.
The predicted salary is between 50000 - 65000 £ per year.
Need to come from a strong construction background.
As the Executive Assistant, specifically for this project & the wider business, your purpose will be to assist the Commercial Manager with general operational duties (e.g. procurement, document management), and ensure operational processes are followed.
Day to day responsibilities:
- Email management of the Commercial Manager, including regular monitoring of CM inbox and sorting received mail into preset subfolders, holding other team members accountable to action relevant tasks.
- Hold regular meetings with CM to discuss and agree actions for any that cannot be actioned by EA.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to Commercial Manager on these weekly (e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker).
- Create new trackers as directed by Commercial Manager.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes, issuing minutes where requested.
- Entering tasks to diaries as required.
- Filing of documents on SharePoint & uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate).
- Assist in maintenance of general project documentation (e.g. site file, H&S reports etc).
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Commercial Manager with assembling internal reports on project governance and financial updates.
- Assist Commercial Manager and QS with maintaining overall cost control with summary reports.
Executive Assistant employer: Fawkes and Reece
As an Executive Assistant in our dynamic construction firm, you will thrive in a supportive work culture that values collaboration and innovation. We offer competitive benefits, opportunities for professional development, and a chance to contribute to impactful projects in a thriving industry. Join us in a location that fosters growth and teamwork, making every day at work meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Fawkes and Reece, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Executive Assistant at Fawkes and Reece.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Fawkes and Reece
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
