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- Tasks: Manage and organise project documents, ensuring everything is filed and tracked efficiently.
- Company: Join a dynamic team in the construction industry with a focus on collaboration.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be the backbone of projects by ensuring smooth documentation flow and control.
- Qualifications: Experience with document management systems and strong organisational skills required.
- Other info: Great chance to develop your skills in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Responsibilities:
- Register, file, track, and archive incoming and outgoing documents, including drawings, specifications, correspondence, and reports.
- Develop and maintain a document transmittal system for all correspondence.
- Co‐ordinate with business development, planning, and finance departments to ensure timely submission, review, and distribution of documents.
- Liaise directly with contractors and suppliers to review and control the flow of project documentation.
- Co‐ordinate with internal teams and external stakeholders, maintain version control and ensure up‐to‐date documentation is available.
- Liaise with relevant parties by organising and indexing records in a traceable format.
- Develop and manage a project control system using Sharepoint.
- Provide training and guidance on the document control system as required.
Qualifications:
- Viewpoint or 4 Project experience (system used).
- Knowledge of Microsoft Office software, especially Word, Excel, and Outlook or similar programmes.
- Verbal and written communication skills.
- Strong organisational and management skills.
- Clear and efficient numbering and labelling skills.
- Attention to detail to ensure documents are accurate.
- Filing and organisation skills for document storage.
Advantage:
- Industry‐specific technical knowledge, including understanding of industry terms, policies and processes.
- Project management experience.
- Construction industry experience.
Document Controller in Basildon employer: Fawkes and Reece
Contact Detail:
Fawkes and Reece Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Basildon
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work with document control. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, bring along examples of your work or a portfolio. This is your chance to demonstrate your organisational skills and attention to detail in action.
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Send them a message through our website expressing your interest and how you can help with their document control needs.
✨Tip Number 4
Prepare for interviews by brushing up on industry-specific knowledge. Understand the latest trends in document management and be ready to discuss how you can implement effective systems using tools like Sharepoint.
We think you need these skills to ace Document Controller in Basildon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems like Viewpoint or 4 Project, and showcase your organisational skills. We want to see how your background aligns with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and any relevant experience in the construction industry. Let us know how you can contribute to our team!
Showcase Your Skills: Don’t forget to highlight your proficiency in Microsoft Office, especially Word and Excel. We love candidates who can demonstrate strong verbal and written communication skills, so give us examples of how you've used these in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Fawkes and Reece
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes. Familiarise yourself with how to register, file, and track documents, as well as the importance of version control. This will show that you understand the core responsibilities of the Document Controller role.
✨Showcase Your Tech Skills
Make sure to highlight your experience with Viewpoint or 4 Project, as well as your proficiency in Microsoft Office, especially Word and Excel. Be ready to discuss specific examples of how you've used these tools in past roles to manage documentation effectively.
✨Communicate Clearly
Since strong verbal and written communication skills are crucial for this position, practice articulating your thoughts clearly. Prepare to explain how you've liaised with contractors and suppliers in the past, and be ready to demonstrate your ability to convey complex information simply.
✨Organisational Skills Matter
Prepare to discuss your organisational strategies for managing documents. Think about how you index records and maintain traceability. Providing concrete examples of how you've kept documents accurate and accessible will impress your interviewers.
